The Organizational Meeting of the Town Board of the Town of Macedon held January 4, 2016 at the Town Complex, 32 Main Street, in the Village of Macedon, and via web at 59275 Overseas Highway, Marathon, Florida was called to order by Supervisor Sandy Pagano at 5:00 p.m.

Pledge of Allegiance.

Upon Roll Call, the following members of the Board were

Present:

Councilperson	Paul Kenyon
Councilperson	David Maul
Councilperson	David McEwen
Councilperson	Bruce Babcock
Supervisor	Sandy Pagano

Absent:

Also Present:

Highway Superintendent	Christopher Countryman
Police Chief	John Colella
Town Clerk	Karrie Bowers

RESOLUTION NO. 1 (2016) APPOINTMENT – BABCOCK

RESOLVED the Town Board appoints Bruce Babcock to the Town Board as Councilperson for a one year term to expire 12/31/16.

MOTION BY MAUL, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 2 (2016) STANDING RULES OF THE BOARD

RESOLVED that the proposed Standing Rules submitted to this Board and this day presented for action be and hereby are adopted as the Standing Rules of the Board until rescinded, subject to amendments thereafter duly adopted.

RULES OF ORDER

Rule 1.

Regular Meetings

Regular meetings will be held according to schedule approved at the

Organizational Meeting to be held at 7:30 p.m.

Rule 2.

Special Meetings

Special meetings will be held at the call of the Supervisor or upon

request of two or more voting Town Board Members.

Rule 3.

Place of Meetings

All meetings will be held in the Town Hall unless otherwise stated.

Rule 4.

Quorum

Members convening, including the use of video conferencing, possessing more than 50% of the total voting power shall constitute a quorum for the transaction of business. If a quorum is not convened within 45 minutes after the time set for a meeting, the members shall adjourn. Council must notify the Supervisor prior to any absence.

Rule 5.

Presence of Legal Counsel

Legal Counsel shall be present during all meetings unless excused by

the Supervisor.

Rule 6.

Temporary Chairman

In the absence of the Supervisor, the deputy will preside.

Rule 7.

Order of Business

1. Call to order by Supervisor

2. Pledge of Allegiance

3. Roll Call

4. Approval of minutes of previous meeting

5. Reports from Departments, Committees and Boards

6. Comments from visitors and correspondence

7. Old Business

8. New Business

9. Approval of bills (first & second meeting of the month)

10. Adjournment

Rule 8.

Roll Call

On Roll Call, the Town Clerk shall record by name all members present

or absent; shall further record the arrival of any member listed as absent;

and the departure of any member listed as present during the course of

each meeting.

Rule 9.

Approval of Minutes of Previous Meeting

Minutes of the previous meeting will not be read unless requested by

any Town Board member, but will be approved by motion, second and

vote.

Rule 10.

Payment of Claims

On the first & second meeting of each month, the Town Clerk will present

to the Board all claims to be audited and coded by fund. Each member of

the Board will review all claims and by motion, second and vote, authorize

the Town Clerk to issue a warrant to the Supervisor for payment.

**Any purchases not specifically identified in the budget must be

preapproved by the Town Supervisor.

Rule 11.

Visitors

At all regular meetings, comments from visitors will be permitted during

the appropriate section of the meeting (Rule 7) and otherwise as

permitted by the Supervisor or majority of the Board.

Rule 12.

Communications

All communications to the Board not included as another agenda item

may be read by the Town Clerk to the Board.

Rule 13.

Reports

Reports from Departments, Committees, Boards and Commissions may

be presented to the Town Board for review at each regular meeting

according to their individual publication schedules.

Rule 14.

Resolutions & Motions

All old and new business will be acted upon in the form of Resolutions,

which must be brought by motion and second before discussion. A

resolution may be withdrawn before action is taken by an

agreement of the members who motioned and seconded the resolution.

Rule 15.

Agenda

The Supervisor shall prepare a statement of the order of business for

each meeting of the Board. Submission deadline to be heard at the

next scheduled board meeting shall be the close of business on the Wednesday of the preceding week. The order of business shall be posted on the web site no later than three-calendar days prior to the date of each meeting by the Clerk to the Supervisor.

Rule 16.

Amendments

These rules of order shall be amended only by majority vote of the

Board and only after ten days notice, which notice shall be in writing

and be filed with the Clerk and shall specify the particulars of such

proposed amendments.

Rule 17.

Suspension of Rules

Any rule may be suspended by the unanimous consent of the members

present, but the suspension of such rule shall apply only to those

matters which shall be before the Board at the time of such

suspension.

Rule 18.

Voting Requirement

Every member present when a motion is stated shall vote thereon,

unless he is directly interested in the motion, in which case, if he

chooses, he may be excused from voting. Every member

requested to be excused from voting may make a brief and verbal

statement of the reason for his request.

Rule 19.

Tabling a Motion

A motion or a motion for adopting a resolution may be placed on the

table by a majority vote and a majority vote will be necessary to take it

off the table.

Rule 20.

Holding a Resolution

After a resolution is stated and it is in possession of the Board, before

the discussion or amendment, it may be held until the next meeting day

if requested by any member of the Board, but only one such request

shall be granted on any resolution. However, the Board may elect to

proceed on such matter with a two thirds vote of the total voting power

of the Board.

Rule 21.

Speaking

While a member is speaking, no member shall entertain any private

discourse.

Rule 22.

Required Ayes & Nays

The ayes and nays shall be taken by vote on any resolution

appropriating money, confirming reports of committees and making

appointments, disbursing monies, fixing salaries and upon any

other motion or resolution when demanded by any member of the Board

or indicated on the written resolution.

Rule 23.

Speakers

Persons not members of the Board may by consent of the Supervisor or

majority of the Board be permitted to speak in regard to matters pending

before the Board.

Rule 24.

Order of Voting

The order of voting shall be alternating alphabetical or reverse alphabetical with the exception of the Supervisor, who shall always vote last.

Rule 25.

Special Committees

Special Committees may be authorized at any legal meeting of the

Board. They shall, unless otherwise ordered or directed by a majority of

the Board, be appointed by the Supervisor subject to confirmation by the

Board. The period of time that a special committee appointment shall

remain in effect shall be designated when the committee is created.

Rule 26.

Executive Session

On motion of any member, duly seconded and carried by a majority

vote, the Board shall go into executive session, presided over by the

Supervisor during which time legally permitted matters may be

discussed and debated, but no action may be taken thereon by motion

or resolution, except in accordance with the Public Officers Law. Only

voting members of the Board shall participate in the executive session

and such other persons may be called into the session as may be

necessary.

Rule 27.

Minutes

The minutes of the Board shall be delivered by the Town Clerk on or

before the next regular meeting of the Board.

Rule 28.

Parliamentary Law

All questions not covered by the rules shall be decided according to the

generally prevailing rules of parliamentary law and Robert Rules of

Order.

MOTION BY MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 3 (2016) EMPLOYMENT POLICY

BE IT RESOLVED that the following Employment Policy adopted by the Town of Macedon August 26, 1993 remains in effect with a modification to the policy.

1. No person shall be hired, transferred, promoted or continue in a Town position that would create a supervisor/subordinate relationship between relatives and or intimate partners.
2. For the purposes of this policy , the term “relatives” shall be defined to include a spouse, parent, step parent, descendant, step son, step daughter, brother, sister, mother-in-law, father-in-law, brother-in-law, or daughter-in-law. The term intimate partner shall be defined as emotional connectedness, regular contact, ongoing physical contact and sexual behavior, identity as a couple, familiarity and knowledge about each other’s lives.

MOTION BY MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 4 (2016) DRUG FREE WORK PLACE POLICY

The Town Board at the Town of Macedon does not permit the consumption, sharing and/or selling, use and/or possession of illegal drugs, counterfeit, and designer drugs or alcoholic beverages in the work place, or when the effects of such drugs may impair an employee’s job performance. The inappropriate use of prescription and over the counter drugs shall also be disallowed. The Town Board shall maintain a drug free work place in accordance with the Drug Free Work Place Act of 1985.

The Town Supervisor or his designee shall establish a drug free awareness program informing employees of the dangers of drug abuse in the work place and established policy maintaining a drug free work place. Information about any drug and alcohol counseling and/or rehabilitation about any drug and alcohol

counseling and/or rehabilitation programs shall be made available to employees. Data will also include the range of penalties, consistent with local, state, and federal law, up to and including termination of employment and referral for prosecution that will be imposed on employees who have transgressed the terms of this policy. Confidentiality shall be maintained as required by state and federal law.

Each employee shall be given a copy of this policy and annually acknowledge receipt of said policy. The work place is defined as any site on town property, at town-sponsored activities, or any place in which an employee is working within the scope of his or her employment or duties. Each employee, as a condition of employment, shall agree to abide by the terms of this policy and shall also notify the Town Supervisor or his designee of any criminal drug statute convictions for a violation occurring in the work place within five (5) days of such conviction. The Town Board may choose to initiate disciplinary action against any employee violating this policy. Options at the discretion of the Town Board may range from counseling to termination and may require the employee’s satisfactory participation in an approved drug abuse assistance or rehabilitation program.

The Town Supervisor shall notify the New York State Emergency Management Office in writing within (10) calendar days after receiving notice from an employee or otherwise receiving actual notice of such conviction. Such notice shall include the position/title of the employee and the federal identification number at the Town of Macedon

MOTION BY BABCOCK, SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 5 (2016) ABSENCES REPORTED

RESOLVED that all Department Heads will be responsible for their employees regarding any and all absences and be it further

RESOLVED that ALL DEPARTMENT HEADS will report their absences directly to the Supervisor’s Office by 9:15 a.m. and be it further

RESOLVED the Board hereby directs the Supervisor or his designee to develop appropriate time keeping forms to be used as a record of vacation and sick leave time and be it further

RESOLVED that the Board requests all employees submit vacation and any floating holiday requests to their department head at least 30 days prior to the request.

MOTION BY MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 6 (2016) OVERTIME AUTHORIZATION

BE IT RESOLVED that the following individuals as Town Officials or Budget Directors are entitled to authorize overtime to employees who have engaged in authorized work beyond the normally scheduled work period. Overtime pay is defined by any hours or parts of hours worked and are to be compensated at a rate either determined by collective bargaining agreement or by statute:

Sandy Pagano, Supervisor

John Colella, Police Chief, Macedon Police Department

Christopher Countryman, Highway Superintendent

BE IT FURTHER RESOLVED that the above named individuals are not authorized to exceed the budget allocation designated for overtime without prior approval of the Town Board unless an emergency or contingency occurs necessitating such overtime. Should this happen the above named individuals should make every effort to inform the Board and the Supervisor as soon as practicable.

MOTION BY BABCOCK, SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 7 (2016) 2016 DESIGNATIONS

RESOLVED that the following designations are approved:

1. Legal Newspaper – Times of Wayne County

2. Bank Depositories – JP Morgan Chase, Lyons National Bank, Community and M&T Bank

3. Supervisor authorized to deposit Town funds in Certificate of Deposit and money market

4. Town Board Meetings to be held on the 2^nd and 4^th Thursdays @ 7:30 p.m. except as amended

5. Mileage paid to Town employees on official Town business at $.54 per mile or per IRS rate

6. Highway Superintendent authorized to purchase tools, tires and equipment at a price not to exceed $3,000.

7. Supervisor authorized to make application to NYS Division for Youth.

8. Town Clerk is directed to make a master schedule for the year 2016 (per attachment)

9. Set a regular 40-hour week for Highway employees and time and a half for over 40 hours. Individual rates to be determined by Highway Superintendent and approved by Town Board.

All Town Offices will be open:

January – June & Sept. – Dec. Monday-Friday 9 a.m. – 4:30 p.m.

Summer Hours: July – August Monday - Thursday 8 a.m. – 5:00 p.m.

unless otherwise specified by the Town Board

10. In the designation of full time and part time the Town will adhere to Civil Service Rules.

11.The following days will be 14 paid holidays for full time and year round part-time Town employees:

New Years Day	Friday	January 1, 2016
Martin Luther King Day	Monday	January 18, 2016
President’s Day	Monday	February 15, 2016
Memorial Day	Monday	May 30, 2016
Independence Day	Monday	July 4, 2016
Labor Day	Monday	September 5, 2016
Columbus Day	Monday	October 10, 2016
Election Day	Tuesday	November 8, 2016
Veterans Day	Friday	November 11, 2016
Thanksgiving Day Floater*	Wednesday	November 23, 2016
Thanksgiving Day	Thursday	November 24, 2016
Thanksgiving Day After	Friday	November 25, 2016
Day Before Christmas Eve	Friday	December 23, 2016
Christmas Holiday Floater*	Monday	December 26, 2016
*Floater designated

12. No appointment shall be made to fill a new or vacant position of employment, including any new position established in the 2016 Town budget, without prior authorization by the Town Board with the exception of Highway Employees hired by the Highway Superintendent, Deputy Town Clerks hired by the Town Clerk, and Deputy Supervisor, Clerk to the Supervisor & Historian hired by the Supervisor.

13. The Town Board recognizes MAPO as the bargaining unit of the police officers.

MOTION BY MAUL, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 8 (2016) BLANKET PROTECTION BOND

WHEREAS the Town of Macedon has procured a Public Employees Blanket Protection Bond issued by National Grange Mutual providing faithful performance blanket position bond coverage for all Town officers and employees with a limit of $25,000 per officer or employee, the tax collector at the level of $500,000, the Librarian at $70,000 and the water/sewer collecting clerk at $150,000, now therefore be it

RESOLVED, that the Town Board of Macedon hereby approves such bond as to its form, manner of execution and sufficiency of the surety and accepts said bond in lieu of any individual official undertaking required by law for any Town officer or employee.

MOTION BY BABCOCK, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 9 (2016) INVESTMENT POLICY ESTABLISHED

WHEREAS it is a requirement of the New York State Department of Audit and Control for governing boards to establish an investment policy to provide a means for communicating intentions and to facilitate adequate accounting and administrative control over execution, accounting and reporting investment transactions.

NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby adopts the Investment Policy (copy attached) for the Town of Macedon monies.

MOTION BY MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 10 (2016) PROCUREMENT POLICY

TOWN OF MACEDON

PROCUREMENT POLICY

WHEREAS, SECTION 104-b of the General Municipal Law provides that, in the case of goods and services which are not required by law to be procured by political subdivisions or any districts therein pursuant to competitive bidding, the governing board of every political subdivision and any district therein, by resolution, shall adopt internal policies and procedures governing all procurements of goods and services which are not required to be made pursuant to the competitive bidding requirements of section one hundred three of this article or of any other general, special or local law, and

WHEREAS, the Town has adopted such internal policies and procedures governing the procurement of goods and services not required to be bid, and

WHEREAS, Section 104-b of the General Municipal Law requires the governing body of every municipality to adopt a procurement policy for all goods and services which are not required by law to be publicly bid, and

WHEREAS, SECTION 104-b (2) (g) of the General Municipal Law provides that such policy “ set forth any circumstances when, or types of procurements for which, in the sole discretion of the governing body, the solicitation of alternative proposals or quotations will not be in the best interest of the political subdivision or district therein, and

WHEREAS, the Town Board has previously identified legal and engineering services as circumstances where the solicitation of alternative proposals or quotations will not be in the best interest of the town, and

WHEREAS, SECTION 103(3) of the General Municipal Law has been amended to allow the town to piggy back on County Contracts without the necessity of bidding where such contracts contain the language provided in the General Municipal Law, and

WHEREAS, SECTION 9-103 (1) of the New York Energy Law provides:

Notwithstanding any other provision of law, any agency, municipality, or public authority, in addition to existing powers, is authorized to enter into energy performance contracts of up to thirty-five years duration, provided, that the duration of any such contract shall not exceed the reasonably expected useful life of the energy facilities or equipment subject to such contract.

WHEREAS, procurement of such energy performance contracts may be by requests for proposals, and

WHEREAS, the County of Wayne has received and evaluated requests for proposals for certain energy performance contracts which requests for proposals and contracts awarded contain the piggy back language and meet the requirements of General Municipal Law 103(3), and

WHEREAS, the Town Board has identified such energy performance services contracted for by the county pursuant to requests for proposals as a circumstance where it is not in the best interest of the town to solicit alternate proposals or quotations,

WHEREAS, comments have been solicited from all officers in the Town involved in the procurement process, now, therefore, be it

RESOLVED, that the Town of Macedon does hereby adopt the following procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid.

1. Every purchase made will be initially reviewed to determine whether it is a purchase contract or a public works contract. Once that determination is made, a good faith effort will be made to determine whether it is known or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, taking into account past purchases and the aggregate amount to be spent in a year. The following items are not subject to competitive bidding pursuant to Section 103 of the General Municipal Law: purchase contracts under $20,000 and public works contracts under $35,000; emergency purchases; certain municipal hospital purchases; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under state and county contracts; and surplus and second-hand purchases from another government entity.

The decision that a purchase is not subject to competitive bidding will be documented in writing by the individual making the purchase. This documentation may include written or verbal quotes from vendors, a memo from the purchaser indicating how the decision was arrived at, a copy of the contract indicating the source which makes the item or service exempt, or a memo from the purchaser detailing the circumstances which led to an emergency purchase.

2. All goods and services, except those goods and services purchased through a county or state contract, from agencies for the blind or severely handicapped, from correctional institutions or purchases pursuant to subdivision 6 of this policy will be secured by use of written requests for proposals, written quotations, verbal quotation, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided.

3. The following method of purchase will be used in order to achieve the highest savings, except purchase contracts under $20,000 and public works contracts under $35,000; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; or purchases pursuant to subdivision 6 of this policy:

Estimated Amount of Purchase Contract	Method
Up to $499	Discretion of the purchaser
$500 - $1,999	3 verbal quotations
$2,000 - $19,999	3-written/fax quotations or written request for proposals
Estimated Amount of Public Works Contract	Method
Up to $249	Discretion of the purchaser
$250 - $2,999	2 verbal quotations
$3,000 - $9,999	3 -written/fax quotations
$10,000 - $35,000	3-written/fax quotations or written request for proposals

A good faith effort shall be made to obtain the required number of alternate proposals. If the purchaser is unable to obtain the required number of alternate proposals, the purchaser will document the attempt made at obtaining the proposals. But, in no event shall the failure to obtain the proposals be a bar to the procurement.

5. Documentation is required of each quotation or request for proposals taken in connection with each procurement.

6. Documentation and an explanation are required whenever a contact is awarded to other than the lowest best value responsive and responsible bidder or offerer. This documentation will include an explanation of how the award will achieve savings. The purchaser will be responsible for determining if the bidder is best value/responsible.

7. This policy shall go into effect upon the filing of the Best Value Purchasing Local Law with the Secretary of State and said policy will be reviewed annually.

8. In the following circumstances it is not in the best interests of the Town of Macedon to solicit quotations or document the basis for not accepting the lowest bid. In these circumstances, the individual or company must be chosen based on accountability, reliability, responsibility, skill, education and training, judgment, integrity, moral worth, and the ability to have a close relationship with the governing body. These qualifications are not necessarily found in the individual or company that offers the lowest price and the nature of the services are such that they do not readily lend themselves to competitive procurement procedures. The citizens of the municipality deserve the benefit of expertise in these types of services as it may ultimately save the taxpayers money.
1. Services of an attorney;
2. Services of a physician;
3. Technical services of an engineer engaged to prepare plans, maps and estimates;
4. Securing insurance coverage and/or services of an insurance broker;

5. Services of a certified public accountant;
6. Investment management services;
7. Printing services involving extensive writing, editing or art work;
8. Management of municipally owned property; and
9. Computer software or programming services for customized programs, or services involved in substantial modification and customizing of pre-packaged software.

In addition, in the following situations it is not in the best interests of the

municipality to secure alternate proposals because of the time required

and type of purchase:

a. Emergency purchases pursuant to Section 103(4) of the General

Municipal Law;

b. Purchases of surplus and second-hand goods pursuant to Section 103(6) of the General Municipal Law; and

c. Purchases under $100.

d. This policy shall go into effect January 1, l992 and will be reviewed annually.

BE IT RESOLVED, pursuant to the authority granted to the Town of Macedon by Section 104-b (2) (g) that requests for proposals for energy performance contracts solicited and awarded by the County are identified as circumstance where it is not in the best interest of the town to solicit alternate proposals or quotations, where the County of Wayne as properly solicited such proposals and both the solicitation and contract entered into, if any, contain a provision allowing piggy backing in which case, so long as the other conditions of General Municipal Law 103 (3) are met, the Town may piggy back on either the request for proposal, the contract or both.

MOTION BY MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 11 (2016) DEVELOPER CHARGES

RESOLVED that any appropriate charges shall be charged back to the developer – the Building Department is directed to utilize a form contract implementing this resolution.

MOTION BY MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO.12 (2016) 2016 APPOINTMENTS

RESOLVED that the Board acknowledges and approves the following appointments:

Ambulance (Paul)
Director of EMS	Paul Harkness	FT
Ambulance EMT-P	Adam Elsbree	FT
Ambulance EMT-B	Sandra Farbizio	FT

Assessing
Assessor	Susan Datthyn	FT
Assessor Clerk	Paula Datthyn	FT
Assessment Counsel	Mary Katherine Villani	PT
Boards
Assessing Review Board Chair	Thomas Littlefield	PT
Assessing Review Board Member-5 Yr.	Harry Ramos - 2019	PT
Assessing Review Board Clerk	Paula Datthyn	PT
Library Board Member-3 Yr	Gary Crane - 2019	PT
Library Board Member-3 Yr	Helen Darrow - 2019	PT
Planning Board Chairman	Doug Allen	PT
Planning Board Vice-Chairman	Mert Bartels	PT
Planning Board Member – 7 Yr.	Tom Morrison - 2022	PT
Zoning Appeals Board Chairman	Warren Jeffries	PT
Zoning Board of Appeals Member-5 Yr	Anthony Rosati - 2020	PT
Building/Zoning/Code Enforcement
Town Engineer/CEO/Building Inspector	Scott Allen	FT
Fair Housing Officer	Scott Allen	PT
Storm Water Management Officer	Scott Allen	PT
Sewer Superintendent	Scott Allen	PT
Code Enforcement Officer	Ronald Hall	PT
Fire Code Enforcement	Jeremiah Shufelt	PT
Town Engineer/Building/CEO Clerk	Susan Bush	FT
Highway
Highway Clerk	Mary Beth Braman	FT
Justice
Justice Clerk	Susan Gorman	PT
Justice Clerk	Judy Oaks	PT
Justice Clerk	(Vacant)	PT
Town Clerk
Macedon Sewer Collecting Clerk	Karrie Bowers	PT
Records Management Officer	Karrie Bowers	PT
Registrar of Vital Statistics	Karrie Bowers	PT
Water Collecting Clerk	Karrie Bowers	PT
Police
Police Chief	John Colella	FT
Police Sergeant	(Vacant)	FT
Police Property Clerk	Michelle Higgins	FT
Recreation
Recreation Director	Casey O’Connor	FT
Sr. Citizen Trip Director	Nancy Jennings	PT
Wayne County Youth Bureau	Casey O’Connor	PT
Supervisor
Accountant	Kim Leonard	FT
Building Receptionist	Sharleen Flick	FT
Chaplain – Public Safety Building	David Prince	PT
Dog Control Officer	Mark Plyter	PT
Historian	June Hamell	PT
Honorary Town Crier	James Bush	PT
Legal Counsel	Mary Katherine Villani	PT
Macedon Sewer Clerk	Kim Leonard	PT

Supervisor designates:

Deputy Supervisor	Paul Kenyon	PT
Historian	June Hamell	PT

Supervisor Committee Appointments:

Chairman	Committee
Paul Kenyon	Fire, Human Resource, Recreation, Sewer, Police
David McEwen	Buildings/Grounds, Sewer, Master Plan & Planning Board Board
David Maul	Assessor, Police, Technology, Recreation
Bruce Babcock	Assessing Review Board, Court, Zoning Board of Appeals , Sewer
Sandy Pagano	Accountant, Ambulance, Building/Zoning Office, Fire, Highway, Insurance, Library, Police Commissioner & Town Clerk Highway, Insurance, Library, Police Commissioner & Town Clerk

Town Clerk designates:

Deputy Town Clerk

Barbara LaBrake

FT

Highway Superintendent designates full time highway employees:

John Anderson, Mark Baker, Andre’ Bellefontaine, Michael Bueg, William Camblin, James Ellis, D. Paul Everdyke, David Payne, Daryl Quigley, Thomas Shirtz & Gary Wright.

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 13 (2016) 2016 SALARY SCHEDULE

RESOLVED that the following salary schedule is established for the calendar year 2016

NAME	TITLE		PAYMENT	AMOUNT
Ambulance
Harkness, Paul	Director of EMS	FT	Biweekly	$59,876
Elsbree, Adam	Ambulance	FT	Biweekly	$42,500
Farbizio, Sandra	Ambulance BLS	FT	Biweekly	$11.85/hr.
Assessor
Datthyn, Susan	Assessor	FT	Biweekly	$54,800
Datthyn, Paula	Assess Clerk	FT	Biweekly	$25,873
Datthyn, Paula	Assess Rev Brd Clk	PT	Biweekly	$348
Boards
Assess. Rev. Board	5 Members	PT	Annually - June	$515
Planning Board	6 Members	PT	Quarterly	$1832
Plan Board Chair	1 Member	PT	Quarterly	$2,813
ZBA Brd. of Appeals	4 Members	PT	Quarterly	$562
ZBA Brd. Of Appeals Chair	1 Member	PT	Quarterly	$620
Building/Zoning/Code Enforcement
Allen, Scott	Town Eng/CEO/		Biweekly-A	$11,775
Allen, Scott	Building & Zoning	FT	Biweekly-B	$58,867
Allen, Scott	TE/CEO/B&Z		Biweekly-SD	$7850
Bush, Susan	Bldg/CEO Clerk	FT	Biweekly	$26,548
Bush, Susan	Planning Board Clerk	PT	Biweekly	$15.71/hr.
Bush, Susan	ZBA Clerk	PT	Biweekly	$15.71/hr.
Hall, Ronald	Code Enf Officer	PT	Biweekly	$19.39/hr.
Shufelt, Jeremiah	Fire Code Enf	PT	Biweekly	$18.64/hr.
Dog Control
Plyter, Mark	Dog Control Off	PT	Biweekly	$15.61/hr.

Highway/Parks
Countryman, Christopher	Highway Supt.	FT	Biweekly	$68,667
Countryman, Christopher	Drainage	PT	Biweekly-SD	$5,686
Countryman, Christopher	Parks	PT	Biweekly	$1,098
Countryman, Christopher	Sewer	PT	Biweekly	$2,309
Braman, Mary Beth	Highway Supt. Clerk	FT	Biweekly	$23,650
Anderson, John	Highway Employee	FT	Biweekly	$22.36/hr.
Baker, Mark	Highway Employee	FT	Biweekly	$17.76/hr.
Bellefontaine, Andre’	Highway Employee	FT	Biweekly	$23.52/hr.
Bueg, Michael	Highway Employee	FT	Biweekly	$22.33/hr.
Ellis, James	Highway Employee	FT	Biweekly	$22.36/hr.
Everdyke, D. Paul	Highway Employee	FT	Biweekly	$25.65/hr.
Payne, David	Highway Employee	FT	Biweekly	$24.78/hr.
Quigley, Daryl	Highway Employee	FT	Biweekly	$25.05/hr.
Shirtz, Thomas	Highway Employee	FT	Biweekly	$17.75/hr.
Wright, Gary	Highway Employee	FT	Biweekly	$25.26/hr.
Seasonal
Braman, David	Highway – Plow Seasonal	PT	Biweekly	$21.22/hr.
Braman, David	Highway – Mower Spring/Summer	PT	Biweekly	$13.00/hr.
Camblin, William	Highway – Plow Seasonal	PT	Biweekly	$21.22/hr.
Camblin, William	Highway Mower Seasonal	PT	Biweekly	$10.61/hr.
Youngman, James	Buildings – Mowing Seasonal	PT	Biweekly	$13.21/hr.
Youngman, James	Parks Concession Seasonal	PT	Biweekly	$13.21/hr.
Youngman, James	Parks Custodian Seasonal	PT	Biweekly	$16.09/hr.
Youngman, James	Parks Person Seasonal	PT	Biweekly	$2,446
Justice
Crowley, Thomas	Justice	PT	Biweekly	$22,750
Reinstein, Ronald	Justice	PT	Biweekly	$22,750
Gorman, Susan	Justice Clerk Deputy	PT	Biweekly	$13.53/hr.
Oaks, Judy	Justice Clerk	PT	Biweekly	$21.13/hr.
New	Justice Clerk	PT	Biweekly	$12.00/hr.
Police Employees
Colella, John	Chief	FT	Biweekly	$102,515
Clingerman, John	Police	PT	Biweekly	Contract
Corbett, Martin	Patrolman	PT	Biweekly	Contract
Demchuk, David	Patrolman	FT	Biweekly	Contract
Dresser, Jeremiah	Patrolman	FT	Biweekly	Contract
Goodfriend, Brigette	Patrolman	FT	Biweekly	Contract
Haines, Scott	Patrolman	PT	Biweekly	Contract
Hall, Ronald	Patrolman	PT	Biweekly	Contract
MacFall, David	Patrolman	PT	Biweekly	Contract
MacNeal, Stephen	Patrolman	FT	Biweekly	Contract
Netchke, Bradley	Patrolman	PT	Biweekly	Contract
Robinson, Tyler	Patrolman	FT	Biweekly	Contract
Higgins, Michelle	Property Clerk	FT	Biweekly	$35,700
Sixby, Stephanie	Gananda Crossing Guard-Sept-June	PT	Biweekly	$6,625
Supervisor
Pagano, Sandy	Supervisor	FT	Biweekly	$45,000
	Supervisor Clerk	FT	Biweekly	$2000
Flick, Sharleen	Bldg. Receptionist	FT	Biweekly	$23,650
Hamell, June	Historian	PT	Quarterly	$3,400
Leonard, Kim	Accountant	FT	Biweekly	$71,897
Leonard, Kim	Sewer	PT	Biweekly	$1,443
Cauwels, Kathleen	Account Clerk	FT	Biweekly	$28,000
(Vacant)	Account Clerk	FT	Biweekly	$26,000
O’Connor, Casey	Recreation Director	FT	Biweekly	$36,740
Taxes
Lorie Maul	Tax Collector	PT	Biweekly	$9,186

Town Board
Babcock, Bruce	Councilperson	PT	Quarterly	$7,252
Kenyon, Paul	Councilperson	PT	Quarterly	$7,252
Maul, David	Councilperson	PT	Quarterly	$7,252
McEwen, David	Councilperson	PT	Quarterly	$7,252
Town Clerk
Karrie Bowers	Town Clerk	FT	Biweekly	$42,813
Karrie Bowers	Records Mgmt.	PT	Biweekly	$3,000
Karrie Bowers	Registrar	PT	Biweekly	$1,035
LaBrake, Barbara	Town Clerk Deputy	FT	Biweekly	$25,852
Veterans
Veteran Services (1)*			Annually	$250
Seniors
Senior Citizen Chaplain*				$50
Senior Citizen Historian*				$75
Senior Citizen President*				$100
Senior Citizen Secretary*				$100
Senior Citizen Sunshine*				$50
Senior Citizen Treasurer*				$100
Senior Citizen Trip Director*				$200
Senior Citizen Vice-President*				$100
(*Paid Quarterly By Voucher)

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 14 (2016) FULL TIME EMPLOYEES

RESOLVED the Town Board designates the following individuals as full time employees by department they report to:

Ambulance	Paul Harkness, Adam Elsbree, Sandra Farbizio
Assessing	Paula Datthyn, Susan Datthyn,
Building/Zoning	Scott Allen, Susan Bush
Highway	John Anderson, Mark Baker, Andre’ Bellefontaine, Mary Beth Braman, Michael Bueg, Christopher Countryman, James Ellis, Paul Everdyke, Dave Payne, Daryl Quigley, Thomas Shirtz, Gary Wright
Police	John Colella, David Demchuk, Michelle Higgins, Brigette Goodfriend, Tyler Robinson, Stephen MacNeal, Jeremiah Dresser,
Supervisor	Kathleen Cauwels, Sharleen Flick, Kim Leonard, Casey O’Connor, Sandy Pagano
Town Clerk	Karrie Bowers, Barbara LaBrake

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 15 (2016) PETTY CASH FUNDS ESTABLISHED

RESOLVED that the Town Board does hereby establish the following amounts to represent the petty cash funds for the Town:

Appeals Board	$50
Assessor	$100
Building Inspector	$175
Director of Medical Services	$100
Dog Control – Town Clerk	$100
Planning Board	$50
Police	$100
Recreation	$150
Supervisor	$150
Town Clerk	$275
Town Justice	$200
Tax Collector	$200
Total	$1,650

The above funds to be audited randomly, but at least quarterly, by the Supervisor or his designee.

MOTION BY MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 16 (2016) AGREEMENT TO SPEND HIGHWAY FUNDS

RESOLVED that the Town Board authorizes the agreement to spend Town Highway Funds as presented by the Highway Superintendent.

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 17 (2016) NYS ASSOCIATION OF TOWNS CONFERENCE

RESOLVED the following individuals be approved to attend the NYS Association of Towns Conference:

Karrie Bowers, Sandy Pagano

Sue Gorman and Ronald Reinstein

BE IT FURTHER RESOLVED Sandy Pagano be named voting delegate and Karrie Bowers alternate.

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 18 (2016) AMBULANCE – BOARD OF DIRECTORS

BE IT RESOLVED that the Macedon Town Board appoints Mike Mosher, Steve Gilson, Ken Hammond, Kim Leonard, Jadon Weinel, Scott Allen, Earl Lergner IV as the board of Directors, Inc. for the Macedon Town Ambulance and be it further

RESOLVED that the Director of EMS is appointed as the representative on behalf of the Town Board

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 19 (2016) CABLE COMMITTEE

RESOLVED the Board appoint the following to the Cable Committee for the calendar year 2016:

Sandy Pagano

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 20 (2016) RECORDS MANAGEMENT ADVISORY BOARD

RESOLVED that the Town Board appoints the following individuals to serve on a Records Advisory Board for the calendar year 2016:

Karrie Bowers, Judy Oaks, Sandy Pagano,

& Sharleen Flick

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 21 (2016) SENIOR CITIZEN GROUP APPOINTMENTS

RESOLVED the Board appoint the following Senior Citizen group individuals:

(term 10/1/2015-9/30/2016)

Chaplain	Karen Yatteau
Historian	Terri Loessberg
President	Sandy Ciaccia
Secretary	Eunice Buss
Sunshine	Barbara Putnam
Treasurer	Joscelyn Moody
Trip Director	Nancy Jennings
Vice President	Ernestine Rogers

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 22 (2016) BULLIS PARK – LOCK/UNLOCK

RESOLVED that the Board appoints James Youngman to open and close:

Bullis Bathrooms from March 15 through October 15 (weather permitting) and

as needed thereafter through October 30.

Park Gates from March 15 through October 30 (Close at dark)

For a salary as per the salary schedule to be paid biweekly from March 15 through November 1.

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 23 (2016) BULLIS PARK RESTROOM/FACILITY CLEANER

RESOLVED the Town Board authorize the hiring of James Youngman as Bullis Park Restroom Facility Cleaner seven (7) days per week beginning March 15 until October 15 (weather permitting) as needed thereafter until park is closed at a rate as per the salary schedule to be expensed from account A7110.1.

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 24 (2016) ADULT RECREATION APPOINTMENTS

RESOLVED that the following appointments be made for the 2016 calendar year:

Patricia Miller

Sr. Citizen Arts & Crafts

$25/month

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 25 (2016) COMPLEX MOWING APPOINTMENT

RESOLVED that the Town Board appoint James Youngman to mow the Town Complex grounds expensed thru A1620.100 not to exceed 10 hours per week.

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 26 (2016) TOWN OF MACEDON OFFICIAL UNDERTAKING OF MUNICIPAL OFFICERS

Ambulance

WHEREAS, Paul Harkness, of the Town of Macedon, County of Wayne, New York, has been appointed to the position of Director of EMS of the Town of Macedon, and

Court

WHEREAS, Thomas Crowley, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Justice of the Town of Macedon, and

WHEREAS, Ronald Reinstein, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Justice of the Town of Macedon, and

WHEREAS, Judith Oaks, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Court Clerk of the Town of Macedon, and

WHEREAS, Susan Gorman, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Court Clerk of the Town of Macedon, and

Highway

WHEREAS, Christopher Countryman, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Highway Superintendent of the Town of Macedon, and

Police

WHEREAS, Michelle Higgins, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Property Clerk of the Town of Macedon, and

Receiver of Taxes & Assessments

WHEREAS, Lorie Maul, of the Town of Macedon, County of Wayne, New York, has been elected Office of Tax Collector of the Town of Macedon, and

Recreation

WHEREAS, Casey O’Connor, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Recreation Director of the Town of Macedon, and

Supervisor

WHEREAS, Sandy Pagano, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Supervisor of the Town of Macedon, and

WHEREAS, Kim Leonard, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Accountant of the Town of Macedon, and

WHEREAS, Kathy Cauwels, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Sr. Account Clerk of the Town of Macedon, and

WHEREAS, Sharleen Flick, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office Receptionist of the Town of Macedon, and

Town Board

WHEREAS, Paul Kenyon, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

WHEREAS, David Maul, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

WHEREAS, David McEwen, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

WHEREAS, Bruce Babcock, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Councilperson of the Town of Macedon, and

Town Clerk

WHEREAS, Karrie Bowers, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Town Clerk of the Town of Macedon, and

WHEREAS, Barbara LaBrake, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Deputy Town Clerk of the Town of Macedon, and

Town Engineer/CEO/Building Inspector

WHEREAS, Scott Allen, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office Town Engineer/CEO/Building Inspector of the Town of Macedon, and

WHEREAS, Susan Bush, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Town Engineer/Building/CEO Clerk of the Town of Macedon, and

WHEREAS, Ronald Hall, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Town Engineer/Code Enforcement Officer/Building Inspector of the Town of Macedon, and

WHEREAS, Jeremiah Shufelt, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Town Engineer/Fire Code Enforcement Officer of the Town of Macedon, and

NOW, THEREFORE, BE IT RESOLVED we as respective officers above, do hereby undertake with the Town of Macedon that we will faithfully perform and discharge the duties of our office, and will promptly account for and pay over all moneys or property received as a Town Officer, in accordance with the law; and further

Ambulance

This undertaking of the Ambulance Director of EMS Paul Harkness is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Director of EMS; and

Court

This undertakings of the Town Justice Thomas Crowley is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Justice; and

This undertakings of the Town Justice Ronald Reinstein is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Justice; and

This undertakings of the Court Clerk Judith Oaks is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and

This undertakings of the Court Clerk Susan Gorman is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and

Highway

This undertaking of the Highway Superintendent Christopher Countryman is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Highway Superintendent; and

Police

This undertaking of the Police Property Clerk Michelle Higgins is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Police Property Clerk;

Receiver of Taxes & Assessments

This undertaking of the Tax Collector Lorie Maul is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into his hands as such Tax Collector; and

Recreation

This undertaking of the Recreation Director Casey O’Connor is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Recreation Director; and

Supervisor

This undertaking of the Town Supervisor Sandy Pagano is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Supervisor; and

This undertaking of the Sr. Account Clerk Kathy Cauwels is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Sr. Account Clerk; and

This undertaking of the Accountant Kim Leonard is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Accountant; and

This undertaking of the Receptionist Sharleen Flick further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Deputy Town Clerk and Receptionist; and

Town Board

This undertaking of the Town Councilperson Paul Kenyon is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

This undertaking of the Town Councilperson David Maul is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

This undertaking of the Town Councilperson David McEwen is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

This undertaking of the Town Councilperson Bruce Babcock is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

Town Clerk

This undertaking of the Town Clerk Karrie Bowers is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Clerk; and

This undertaking of the Deputy Town Clerk Barbara LaBrake is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Deputy Town Clerk; and

Town Engineer/CEO/Building Inspector

This undertaking of the Town Engineer/CEO/Building Inspector Scott Allen is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Engineer/CEO/Building Inspector, and

This undertaking of the Town Engineer/Building/CEO Clerk Susan Bush is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Engineer/Building/CEO Clerk; and

This undertaking of the Town Engineer/Building/CEO Clerk Ronald Hall is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Engineer/Building/CEO Clerk; and

This undertaking of the Town Fire Marshal Jeremiah Shufelt is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Fire Marshal; and

The Town does and shall maintain insurance coverage, presently with National Grange Mutual, in the sum of $675,000 for the Supervisor, Supervisor Clerk, Town Clerk, Deputy Town Clerk, Deputy Town Clerk and Receptionist, Tax Collector, Justices, Court Clerks, Highway Superintendent, Accountant, Town Engineer/CEO/Building Inspector, Town Engineer/Building/CEO Clerk, Recreation Director and Police Clerk to indemnify against losses through the failure of the officers, clerks and employees covered there under faithfully to perform their duties or to account properly for all monies or property received by virtue of their positions or employment, and through fraudulent or dishonest acts committed by the officers, clerks and employees covered there under.

Scott Allen Engineer/CEO/Building/Inspector	Kathleen Cauwels Account Clerk
Susan Bush Engineer/Building/CEO Clerk	Thomas Crowley Justice
Sharleen Flick Receptionist	Susan Gorman Court Clerk
Karrie Bowers Town Clerk	Ronald Hall Code Enforcement Officer
Sandy Pagano Town Supervisor	Paul Harkness Ambulance Director
Paul Kenyon Councilperson	Barbara LaBrake Deputy Town Clerk
Kim Leonard Accountant	David Maul Councilperson
Lorie Maul Tax Collector	David McEwen Councilperson
Casey O’Connor Recreation Director	Judith Oaks Court Clerk
Bruce Babcock Councilperson	Ronald Reinstein Justice
Michelle Higgins Property Police Clerk	Christopher Countryman Highway Superintendent

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 27 (2016) VETERANS’ REAL PROPERTY EXEMPTIONS – LOCAL LAW NO. 2 – 2013

WHEREAS the Macedon Town Board enacted Local Law No. 2, A local law in relation to determining the veterans’ real property exemptions on December 12, 2013

BE IT RESOLVED the Town Board designated the exemption to qualifying residential real property as defined in Real Property Tax Law Section 458-b (ii) fifteen percent of the assessed value of such property, provided however, that such exemption shall not exceed twelve thousand dollars or the product of twelve thousand dollars multiplied by the latest state equalization rate of the assessing unit, or, in the case of a special assessing unit, the latest class ration, whichever is less.

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSTAIN, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 28 (2016) MACEDON TOWN BOARD 2016 MEETING SCHEDULE

JANUARY 14, 2016

JANUARY 28, 2016

FEBRUARY 11, 2016

FEBRUARY 25, 2016

MARCH 10, 2016

MARCH 24, 2016

APRIL 14, 2016

APRIL 28, 2016

MAY 12, 2016

MAY 26, 2016

JUNE 9, 2016

JUNE 23, 2016

JULY 14, 2016

JULY 28, 2016

AUGUST 11, 2016

NO 2^ND MEETING SCHEDULED

SEPTEMBER 8, 2016

SEPTEMBER 22, 2016

OCTOBER 13, 2016

OCTOBER 27, 2016

NOVEMBER 10, 2016

NO 2^ND MEETING SCHEDULED

DECEMBER 8, 2016

NO 2^ND MEETING SCHEDULED

MOTION BY KENYON, SECONDED BY BABCOCK

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 29 (2016) ELECTED TOWN OFFICIALS

ELECTED TOWN OFFICIALS

________________________________________________________________

________________________ LENGTH OF TERM__________ TERM EXPIRES_

TOWN SUPERVISOR 4 Years

Sandy Pagano 12/31/2019

TOWN COUNCIL 4 Years

Paul Kenyon 12/31/2019

David Maul 12/31/2019

David McEwen 12/31/2017

Bruce Babcock 12/31/2016

TOWN CLERK 4 Years

Karrie Bowers 12/31/2019

HIGHWAY SUPERINTENDENT 4 Years

Christopher Countryman 12/31/2019

TOWN JUSTICE 4 Years

Thomas Crowley 12/31/2017

Ronald Reinstein 12/31/2019

RECEIVER OF TAXES 4 Years

Lorie Maul 12/31/2019

________________________________________________________________

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

INVESTMENT POLICY

FOR TOWN OF MACEDON

[Name of Local Government]

I. SCOPE

This investment policy applies to all moneys and other financial resources available for investment on its own behalf or on behalf of any other entity or individual.

II. OBJECTIVES

The primary objectives of the local government’s investment activities are, in priority order,

·	to conform with all applicable federal, state and other legal requirements (legal);
·	to adequately safeguard principal (safety);
·	to provide sufficient liquidity to meet all operating requirements (liquidity); and
·	to obtain a reasonable rate of return (yield).

III. DELEGATION OF AUTHORITY

The governing board’s responsibility for administration of the investment program is delegated to the CHIEF FISCAL OFFICER Sandy Pagano who shall establish written procedures for the operation of the investment program consistent with these investment guidelines. Such procedures shall include an adequate internal control structure to provide a satisfactory level of accountability based on a data base or records incorporating description and amounts of investments, transaction dates, and other relevant information and regulate the activities of subordinate employees.

IV. PRUDENCE

All participants in the investment process shall seek to act responsibly as custodians of the public trust and shall avoid any transaction that might impair public confidence in the TOWN OF MACEDON to govern effectively.

Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the safety of the principal as well as the probable income to be derived.

All participants involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

V. DIVERSIFICATION

It is the policy of the TOWN OF MACEDON diversify its deposits and investments by financial institution, by investment instrument, and by maturity scheduling.

MOTION BY KENYON, SECONDED BY BABCOCK

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 31 (2016) STANDARD WORK DAY RESOLUTION FOR EMPLOYEES RS2418

BE IT RESOLVED, that the Town of Macedon, Location code 30112, hereby establishes the following as standard work days for its employees and will report days worked to the New York State and Local Employees’ Retirement System based on the time keeping system or the record of activities maintained and submitted by these members to the clerk of this body:

Title	Standard Work Day (Hrs/day)
Accountant	6.5
Assessor	6.5
Boards – Assessing/Planning/ZBA	6.5
Clerks	6.5
Director EMS	8
Dog Control Officer	6.5
Elected Officials (unless specified)	6.5
Engineer	6.5
Highway Superintendent	8
Laborers	8
Library	7.5
Police	8

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 32 (2016) PREPAYMENT OF UTILITIES & POSTAGE AUTHORIZATION

RESOLVED the Board approves the prepayment of utility and postage invoices for the calendar year 2016.

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 33 (2016) SURPLUS EQUIPMENT

RESOLVED that the Town of Macedon declare surplus a 2007 Ford Crown Victoria Police patrol vehicle bearing VIN#2FAHP71W47X116460, and that it be sold as salvage due to it condition.

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

RESOLUTION NO. 34 (2016) TOWN BOARD AUTHORIZES TOWN CLERK TO ADVERTISE FOR PART-TIME JUSTICE CLERK

RESOLVED the Town Board authorizes the Town Clerk to advertise to fill a part-time Justice Clerk position. Interested candidates should submit a completed application and resume to the Town Clerk until filled.

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

MOTION BY KENYON, SECONDED BY BABCOCK THE MEETING BE ADJOURNED AT 6:37 PM.

Karrie M. Bowers

_______________________________________

Respectfully Submitted by

Karrie M. Bowers

Macedon Town Clerk