NO. 1 PAGE 1
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
WEB
SITE http://macedontown.net
The Organizational Meeting of the Town Board of the Town of
Pledge of Allegiance.
Upon Roll Call, the following members of the Board were
Present:
|
Councilperson |
David Maul |
|
Councilperson |
Sandy Pagano |
|
Supervisor |
William Hammond |
Absent:
|
Councilperson |
|
|
Councilperson |
David McEwen |
Also Present:
|
Highway Superintendent |
Richard Roets |
|
Police Chief |
John Colella |
|
Town Clerk |
Judy Gravino |
RESOLVED that the proposed Standing Rules submitted to this Board and
this day presented for action be and hereby are adopted as the Standing Rules
of the Board until rescinded, subject to amendments thereafter duly adopted.
MOTION BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RULES
OF ORDER
|
Rule 1. |
Regular Meetings |
Regular
meetings will be held according to schedule approved at the
Organizational Meeting to be held at 7:30 p.m.
|
Rule 2. |
Special Meetings |
Special
meetings will be held at the call of the Supervisor or upon
request of two or more voting Town Board Members.
|
Rule 3. |
Place of Meetings |
All
meetings will be held in the Town Hall unless otherwise stated.
|
Rule 4. |
Quorum |
Members convening, including the use of video
conferencing, possessing more than 50% of the total voting power shall constitute a quorum for the
transaction of business. If a quorum is
not convened within 45 minutes after the time set for a meeting, the members
shall adjourn. Council must notify the
Supervisor prior to any absence.
NO. 1 PAGE
2
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
|
Rule 5. |
Presence of Legal Counsel |
Legal Counsel
shall be present during all meetings unless excused by
the Supervisor.
|
Rule 6. |
Temporary Chairman |
In
the absence of the Supervisor, the deputy will preside.
|
Rule 7. |
Order of Business |
1. Call to order by Supervisor
2. Pledge of Allegiance
3. Roll Call
4. Approval of minutes of previous meeting
5. Reports from Departments, Committees and Boards
6. Comments from visitors and correspondence
7. Old Business
8. New Business
9. Approval of bills (first meeting of month)
10. Adjournment
|
Rule 8. |
Roll Call |
On
Roll Call, the Town Clerk shall record by name all members present
or absent; shall further record the arrival of any member
listed as absent;
and the departure of any member listed as present during the
course of
each meeting.
|
Rule 9. |
Approval of Minutes of Previous Meeting |
Minutes
of the previous meeting will not be read unless requested by
any Town Board member, but will be approved by motion,
second and
vote.
|
Rule 10. |
Payment of Claims |
On
the first meeting of each month, the Town Clerk will present to the
Board
all claims to be audited and coded by fund.
Each member of the
Board
will review all claims and by motion, second and vote, authorize
the Town Clerk to issue a warrant to the Supervisor for
payment.
**Any purchases not specifically identified
in the budget must be
preapproved
by the Town Supervisor.
|
Rule 11. |
Visitors |
At all regular meetings, comments from visitors will
be permitted during
the appropriate section of the meeting (Rule 7) and
otherwise as
permitted by the Supervisor or majority of the Board.
|
Rule 12. |
Communications |
All communications to the Board not included as
another agenda item
may be read by the Town Clerk to the Board.
|
Rule 13. |
Reports |
Reports from Departments, Committees, Boards and
Commissions may
be presented to the Town Board for review at each
regular meeting
according to their individual publication schedules.
|
Rule 14. |
Resolutions & Motions |
All old and new business will be acted upon in the
form of Resolutions,
which must be brought by motion and second before
discussion. A
resolution may be withdrawn before action is taken by an
agreement of the members who motioned and seconded the
resolution.
NO. 1 PAGE
3
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
|
Rule 15. |
Agenda |
The Supervisor shall prepare a statement of the order
of business for
each meeting of the Board. Submission deadline to be heard at the
next scheduled board meeting shall be the close of
business on the Wednesday of the preceding week. The order of business shall be posted on the
web site no later than three-calendar days prior to the date of each meeting by
the Clerk to the Supervisor.
|
Rule 16. |
Amendments |
These rules of order shall be amended only by
majority vote of the
Board and only after ten days notice, which notice
shall be in writing
and be filed with the Clerk and shall specify the
particulars of such
proposed amendments.
|
Rule 17. |
Suspension of Rules |
Any rule may be suspended by the unanimous consent of
the members
present, but the suspension of such rule shall apply only to
those
matters which shall be before the Board at the time of such
suspension.
|
Rule 18. |
Voting Requirement |
Every member present when a motion is stated shall
vote thereon,
unless he is directly interested in the motion, in which
case, if he
chooses, he may be excused from voting. Every member
requested to be excused from voting may make a brief and
verbal
statement of the reason for his request.
|
Rule 19. |
Tabling a Motion |
A motion or a motion for adopting a resolution may be
placed on the
table by a majority vote and a majority vote will be
necessary to take it
off the table.
|
Rule 20. |
Holding a Resolution |
After a resolution is
stated and it is in possession of the Board, before
the
discussion or amendment, it may be held until the next meeting day
if
requested by any member of the Board, but only one such request
shall
be granted on any resolution. However,
the Board may elect to
proceed
on such matter with a two thirds vote of the total voting power
of
the Board.
|
Rule 21. |
Speaking |
While a member is
speaking, no member shall entertain any private
discourse.
|
Rule 22. |
Required Ayes & Nays |
The ayes and nays shall
be taken by vote on any resolution
appropriating money, confirming reports of committees and making
appointments, disbursing monies, fixing salaries and upon any
other motion or resolution when demanded by any member of
the Board
or indicated on the written resolution.
|
Rule 23. |
Speakers |
Persons not members of the Board may by consent of
the Supervisor or
majority of the Board be permitted to speak in regard to
matters pending
before the Board.
NO. 1 PAGE
4
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
|
Rule 24. |
Order of Voting |
The order of voting shall be alternating alphabetical
or reverse alphabetical with the exception of the Supervisor, who shall always
vote last.
|
Rule 25. |
Special Committees |
Special Committees may be authorized at any legal
meeting of the
Board. They shall,
unless otherwise ordered or directed by a majority of
the Board, be appointed by the Supervisor subject to
confirmation by the
Board. The period of
time that a special committee appointment shall
remain in effect shall be designated when the committee is
created.
|
Rule 26. |
Executive Session |
On motion of any member, duly seconded and carried by
a majority
vote, the Board shall go into executive session, presided
over by the
Supervisor during which time legally permitted
matters may be
discussed and debated, but no action may be taken thereon by
motion
or resolution, except in accordance with the Public
Officers Law. Only
voting members of the Board shall participate in the
executive session
and such other persons may be called into the session as
may be
necessary.
|
Rule 27. |
Minutes |
The minutes of the Board shall be delivered by the
Town Clerk on or
before the next regular meeting of the Board.
|
Rule 28. |
Parliamentary Law |
All questions not covered by the rules shall be
decided according to the
generally prevailing rules of parliamentary law and Robert
Rules of
Order.
MOTION BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that the following Employment Policy adopted
by the Town of
1. No person shall be hired, transferred, or promoted to
Town position that would create a supervisor/subordinate relationship between
relatives.
2. For the purposes of this policy, the term “relatives”
shall be defined to include a spouse, parent, step parent, descendant, step
son, step daughter, brother, sister, mother-in-law, father-in-law,
sister-in-law, brother-in-law, son-in-law, or daughter-in-law.
3. This policy shall not apply to any person employed by
Macedon prior to the effective date of the policy.
MOTION BY MAUL, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLUTION NO. 3 (2014) DRUG FREE WORK PLACE POLICY
The Town Board at the Town of
NO. 1 PAGE
5
ORGANIZATIONAL
MEETING
JANUARY 8, 2014
The Town Supervisor or his designee shall establish a
drug free awareness program informing employees of the dangers of drug abuse in
the work place and established policy maintaining a drug free work place. Information about any drug and alcohol
counseling and/or rehabilitation about any drug and alcohol
counseling and/or rehabilitation programs shall be made
available to employees. Data will also
include the range of penalties, consistent with local, state, and federal law,
up to and including termination of employment and referral for prosecution that
will be imposed on employees who have transgressed the terms of this
policy. Confidentiality shall be
maintained as required by state and federal law.
Each employee shall be given a copy of this policy
and annually acknowledge receipt of said policy. The work place is defined as any site on town
property, at town-sponsored activities, or any place in which an employee is
working within the scope of his or her employment or duties. Each employee, as a condition of employment,
shall agree to abide by the terms of this policy and shall also notify the Town
Supervisor or his designee of any criminal drug statute convictions for a
violation occurring in the work place within five (5) days of such conviction. The Town Board may choose to initiate
disciplinary action against any employee violating this policy. Options at the discretion of the Town Board
may range from counseling to termination and may require the employee’s
satisfactory participation in an approved drug abuse assistance or
rehabilitation program.
The Town Supervisor shall notify the New York State
Emergency Management Office in writing within (10) calendar days after
receiving notice from an employee or otherwise receiving actual notice of such
conviction. Such notice shall include
the position/title of the employee and the federal identification number at the
Town of
MOTION BY PAGANO, SECONDED BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that all Department Heads will be
responsible for their employees regarding any and all absences and be it
further
RESOLVED that ALL DEPARTMENT HEADS will report their
absences directly to the Supervisor’s Office by 9:15 a.m. and be it further
RESOLVED the Board hereby directs the Supervisor or
his designee to develop appropriate time keeping forms to be used as a record
of vacation and sick leave time and be it further
RESOLVED that the Board requests all employees submit
vacation and any floating holiday requests to their department head at least 30
days prior to the request.
MOTION BY MAUL, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
NO. 1 PAGE
6
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
BE IT RESOLVED that the
following individuals as Town Officials or Budget Directors are entitled to
authorize overtime to employees who have engaged in authorized work beyond the
normally scheduled work period. Overtime
pay is defined by any hours or parts of hours worked and are to be compensated
at a rate either determined by collective bargaining agreement or by statute:
William Hammond, Supervisor
John Colella, Police Chief, Macedon Police Department
Richard Roets, Highway Superintendent
BE IT FURTHER RESOLVED that
the above named individuals are not authorized to exceed the budget allocation
designated for overtime without prior approval of the Town Board unless an
emergency or contingency occurs necessitating such overtime. Should this happen the above named
individuals should make every effort to inform the Board and the Supervisor as
soon as practicable.
MOTION BY
ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO
AYE,
RESOLVED that the following designations are
approved:
1. Legal Newspaper –
2. Bank Depositories – JP Morgan Chase, Lyons National
Bank, Community and M&T Bank
3. Supervisor authorized to deposit Town funds in
Certificate of Deposit and money market
4. Town Board Meetings to be held on the 2nd
and 4th Thursdays @ 7:30 p.m. except as amended
5. Mileage paid to Town employees on official Town
business at $.56 per mile or per IRS rate
6. Highway Superintendent authorized to purchase tools,
tires and equipment at a price not to exceed $3,000.
7. Supervisor authorized to make application to NYS
Division for Youth.
8. Town Clerk is directed to make a master schedule for
the year 2014 (per attachment)
9. Set a regular 40-hour week for Highway employees and
time and a half for over 40 hours.
Individual rates to be determined by Highway Superintendent and approved
by Town Board.
All Town Offices will be open:
January – May & Sept. – Dec. Monday-Friday
9 a.m. – 4:30 p.m.
Summer Hours: June – August Monday -
Thursday 8 a.m. – 5:00 p.m.
unless otherwise specified by the Town Board
10. In the designation of full time and part time the
Town will adhere to Civil Service Rules.
11.The
following days will be 14 paid holidays for full time and year round part-time
Town employees:
|
New Years Day |
Wednesday |
January 1, 2014 |
|
Martin Luther King Day |
Monday |
January 20, 2014 |
|
President’s Day |
Monday |
February 17, 2014 |
|
Memorial Day |
Monday |
May 26, 2014 |
|
Independence Day |
Friday |
July 4, 2014 |
|
Labor Day |
Monday |
September 1, 2014 |
|
Columbus Day |
Monday |
October 13, 2014 |
|
Election Day |
Tuesday |
November 4, 2014 |
|
Veterans Day |
Tuesday |
November 11, 2014 |
|
Day After Thanksgiving |
Thursday |
November 27, 2014 |
|
Thanksgiving Day |
Friday |
November 28, 2014 |
|
Day Before Christmas |
Wednesday |
December 24, 2014 |
|
Christmas |
Thursday |
December 25, 2014 |
|
Day After Christmas |
Friday |
December 26, 2014 |
|
*Floater designated |
December 24, 2014 |
|
NO. 1 PAGE
7
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
12. No appointment shall be made to fill a new or vacant
position of employment, including any new position established in the 2012 Town
budget, without prior authorization by the Town Board with the exception of
Highway Employees hired by the Highway Superintendent, Deputy Town Clerks hired
by the Town Clerk, and Deputy Supervisor, Clerk to the Supervisor &
Historian hired by the Supervisor.
13. The Town Board recognizes MAPO as the bargaining unit
of the police officers.
MOTION BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
WHEREAS the Town of Macedon has procured a Public Employees Blanket Protection
Bond issued by National Grange Mutual providing faithful performance blanket
position bond coverage for all Town officers and employees with a limit of $25,000
per officer or employee, the tax collector at the level of $500,000, the
Librarian at $70,000 and the water/sewer collecting clerk at $150,000, now
therefore be it
RESOLVED,
that the Town Board of Macedon hereby approves such bond as to its form, manner
of execution and sufficiency of the surety and accepts said bond in lieu of any
individual official undertaking required by law for any Town officer or
employee.
MOTION BY MAUL, SECONDED BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
WHEREAS it is a requirement of the New York State
Department of Audit and Control for governing boards to establish an investment
policy to provide a means for communicating intentions and to facilitate
adequate accounting and administrative control over execution, accounting and
reporting investment transactions.
NOW, THEREFORE, BE IT RESOLVED that the Town Board
hereby adopts the Investment Policy (copy attached) for the Town of
MOTION BY MAUL, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that the following Procurement Policy
adopted by the Town of
TOWN OF
PROCUREMENT POLICY
WHEREAS, Section 104-b of
the General Municipal Law requires the governing body of every municipality to
adopt a procurement policy for all goods and services which are not required by
law to be publicly bid, and
WHEREAS, comments have been
solicited from all officers in the Town involved in the procurement process,
now, therefore, be it
RESOLVED, that the Town of
Macedon does hereby adopt the following procurement policy which is intended to
apply to all goods and services which are not required by law to be publicly
bid.
NO. 1 PAGE
8
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
The
decision that a purchase is not subject to competitive bidding will be
documented in writing by the individual making the purchase. This documentation may include written or
verbal quotes from vendors, a memo from the purchaser indicating how the
decision was arrived at, a copy of the contract indicating the source which
makes the item or service exempt, or a memo from the purchaser detailing the
circumstances which led to an emergency purchase.
|
Estimated
Amount of Purchase Contract |
Method |
|
$250 -
$2,999 |
2 verbal
quotations |
|
$3,000 -
$9,999 |
3-written/fax
quotations or written request for proposals |
|
|
|
|
Estimated
Amount of Public WorksContract |
Method |
|
$250 -
$2,999 |
2 verbal
quotations |
|
$3,000 -
$4,999 |
2-written/fax
quotations |
|
$5,000 -
$19,999 |
3-written/fax
quotations or written request for
proposals |
A
good faith effort shall be made to obtain the required number of alternate
proposals. If the purchaser is unable to
obtain the required number of alternate proposals, the purchaser will document
the attempt made at obtaining the proposals.
But, in no event shall the failure to obtain the proposals be a bar to
the procurement.
NO. 1 PAGE
9
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
In
addition, in the following situations it is not in the best interests of the
municipality to secure alternate proposals because of the time required
and
type of purchase:
a. Emergency purchases pursuant to Section 103(4) of the
General
Municipal Law;
b. Purchases of surplus and second-hand goods pursuant
to Section 103(6) of the General Municipal Law; and
c. Purchases under $100.
MOTION BY MAUL, SECONDED BY
PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that any appropriate charges shall be
charged back to the developer – the Building Department is directed to utilize
a form contract implementing this resolution.
MOTION BY MAUL, SECONDED BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that the Board acknowledges and approves the following
appointments:
|
Ambulance (Paul) |
|
|
|
Director of |
Paul Harkness |
FT |
|
Ambulance EMT-P |
Adam Elsbree |
PT |
|
Ambulance EMT-B |
Aaron Newton |
PT |
|
Ambulance EMP-P |
Tom Sheets |
PT |
|
Ambulance EMT-B |
Donetta Steen |
PT |
NO. 1 PAGE
10
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
|
Assessing |
|
|
|
Assessor |
Susan Datthyn |
FT |
|
Assessor Clerk |
Paula Datthyn |
FT |
|
Assessment Counsel |
Mary Katherine Villani |
PT |
|
|
|
|
|
Boards |
|
|
|
Assessing Review Board Chair |
Thomas Littlefield |
PT |
|
Assessing Review Board Member-5 Yr. |
John Reid - 2018 |
PT |
|
Assessing Review Board Clerk |
Paula Datthyn |
PT |
|
|
|
|
|
Library Board Member-5 Yr |
John Hamilton - 2018 |
PT |
|
Library Board Member-5 Yr |
|
PT |
|
|
|
|
|
Planning Board Chairman |
Doug Allen |
PT |
|
Planning Board Member-7 Yr. |
Doug Allen - 2020 |
PT |
|
Planning Board Vice-Chairman |
Mert Bartels |
PT |
|
|
|
|
|
Zoning Appeals Board Chairman |
Warren Jeffries |
PT |
|
Zoning Board of Appeals Member-5 Yr |
Ron Santovito - 2018 |
PT |
|
|
|
|
|
Building/Zoning/Code
Enforcement |
|
|
|
|
Scott Allen |
FT |
|
Fair Housing Officer |
Scott Allen |
PT |
|
Storm Water Management Officer |
Scott Allen |
PT |
|
Code Enforcement Officer |
Ron Hall |
PT |
|
Fire Code Enforcement |
Kenneth Hammond |
PT |
|
Town Engineer/Building/CEO Clerk |
Susan Bush |
FT |
|
|
|
|
|
Highway |
|
|
|
Highway Clerk |
Mary Beth Braman |
FT |
|
|
|
|
|
Justice |
|
|
|
Justice Clerk |
Susan Gorman |
PT |
|
Justice Clerk |
Judy Oaks |
PT |
|
|
|
|
|
Town Clerk |
|
|
|
Macedon Sewer Collecting Clerk |
Judy Gravino |
PT |
|
Records Management Officer |
Judy Gravino |
PT |
|
Registrar of Vital Statistics |
Judy Gravino |
PT |
|
Water Collecting Clerk |
Judy Gravino |
PT |
|
|
|
|
|
Police |
|
|
|
Police Chief |
John Colella |
FT |
|
Police Sergeant |
Thomas Cooman |
FT |
|
Police Clerk |
Tyler Robinson |
FT |
|
|
|
|
|
Recreation |
|
|
|
Recreation Director |
Norbert Miller |
FT |
|
Sr. Citizen Trip Director |
Nancy Jennings |
PT |
|
|
Nobert Miller |
PT |
|
|
|
|
|
Supervisor |
|
|
|
Accountant |
Kim Leonard |
FT |
|
Building Receptionist |
Sharleen Flick |
FT |
|
Chaplain – |
David Prince |
PT |
|
Dog Control Officer |
Mark Plyter |
PT |
|
Historian |
June Hamell |
PT |
|
Honorary Town Crier |
James Bush |
PT |
|
Legal Counsel |
Mary Katherine Villani |
PT |
|
Macedon Sewer Clerk |
Kim Leonard |
PT |
MOTION BY MAUL, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
Supervisor designates:
|
Deputy
Supervisor |
Paul
Kenyon |
PT |
|
Clerk
to Supervisor |
Karrie
Bowers |
FT |
|
Historian |
June Hamell |
PT |
NO. 1 PAGE
11
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
Supervisor Committee Appointments:
|
Chairman |
Committee |
|
Paul Kenyon |
Fire, Human Resource & Rec. |
|
David McEwen |
Buildings/Grounds, Library, Master
Plan & Planning Board Board |
|
David Maul |
Assessor, Police, & Technology |
|
Sandy Pagano |
Assessing Review Board, Court,
Sewer & Zoning Board of Appeals |
|
William Hammond |
Accountant, Ambulance,
Building/Zoning Office, Fire, Highway, Insurance, Library, Police
Commissioner & Town Clerk Highway, Insurance, Library, Police Commissioner & Town
Clerk |
Town Clerk designates:
|
|
Barbara LaBrake |
FT |
|
Clerk |
Sharleen Flick |
PT |
Highway Superintendent designates full time highway employees:
John Anderson, Andre’ Bellefontaine, Michael Bueg, William Camblin, Chris
Countryman, James Ellis, Gary Everdyke, D. Paul
Everdyke, David Payne, Daryl Quigley, Gary Wright & designates Chris
Countryman as Deputy Highway Superintendent.
RESOLVED that the following salary schedule is established for the calendar
year 2013
NAME
|
TITLE
|
|
PAYMENT
|
AMOUNT
|
|
Ambulance |
|
|
|
|
|
Harkness, Paul |
Director
of
|
FT
|
Biweekly
|
$57,834 |
|
Elsbree, Adam |
Ambulance
|
PT
|
Biweekly
|
$18.04/hr.
|
|
Newton, Aaron |
Ambulance
BLS
|
PT
|
Biweekly
|
$11.44/hr.
|
|
Sheets, Tom |
Ambulance
EMT-P
|
PT
|
Biweekly
|
$18.04/hr.
|
|
Steen, Donetta |
Ambulance
EMT
|
PT
|
Biweekly
|
$11.44/hr.
|
|
|
|
|
|
|
|
Assessor |
|
|
|
|
|
Datthyn, Susan |
Assessor
|
FT
|
Biweekly
|
$52,932
|
|
Datthyn, Paula |
Assess
Clerk
|
FT
|
Biweekly
|
$24,990
|
|
Datthyn, Paula |
Assess Rev
Brd Clk
|
PT
|
Biweekly
|
$341
|
|
|
|
|
|
|
|
Boards |
|
|
|
|
|
Assess. Rev. Board |
5 Members
|
PT
|
Annually -
June
|
$505 |
|
Planning Board |
6 Members
|
PT
|
Quarterly
|
$1,770
|
|
Plan Board Chair |
1 Member
|
PT
|
Quarterly
|
$2,717
|
|
ZBA Brd.
of Appeals |
4 Members
|
PT
|
Quarterly
|
$543
|
|
ZBA Brd.
Of Appeals Chair |
1 Member
|
PT
|
Quarterly
|
$599
|
|
|
|
|
|
|
|
Building/Zoning/Code Enforcement |
|
|
|
|
|
Allen, Scott |
Town
Eng/CEO/
|
|
Biweekly-A
|
$11,373
|
|
Allen, Scott |
Building
& Zoning
|
FT
|
Biweekly-B
|
$56,860
|
|
Allen, Scott |
TE/CEO/B&Z
|
|
Biweekly-SD
|
$7,582
|
|
Bush, Susan |
Bldg/CEO
Clerk
|
FT
|
Biweekly
|
$25,643
|
|
Bush, Susan |
Planning
Board Clerk
|
PT
|
Biweekly
|
$15.18/hr.
|
|
Bush, Susan |
ZBA Clerk
|
PT
|
Biweekly
|
$15.18/hr.
|
|
|
Code Enf Officer
|
PT
|
Biweekly
|
$18.73/hr.
|
|
Hammond, Ken |
Fire Code Enf
|
PT
|
Biweekly
|
$10,743
|
|
|
|
|
|
|
|
Dog Control |
|
|
|
|
|
Plyter, Mark |
Dog
Control Off
|
PT
|
Biweekly
|
$15.30/hr.
|
|
|
|
|
|
|
NO. 1 PAGE
12
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
|
Highway/Parks |
|
|
|
|
|
Roets, Richard |
Highway
Supt.
|
FT
|
Biweekly
|
$67,320
|
|
Roets, Richard |
Drainage
|
PT
|
Biweekly-SD
|
$5,492
|
|
Roets, Richard |
Parks
|
PT
|
Biweekly
|
$1,061
|
|
Roets, Richard |
Sewer
|
PT
|
Biweekly
|
$2,230
|
|
Braman, Mary Beth |
Highway
Supt. Clerk
|
FT
|
Biweekly
|
$22,840
|
|
Anderson, John |
Highway
Employee
|
FT
|
Biweekly
|
$21.60/hr.
|
|
Bellefontaine, Andre’ |
Highway
Employee
|
FT
|
Biweekly
|
$22.73/hr.
|
|
Bueg, Michael |
Highway
Employee
|
FT
|
Biweekly
|
$21.57/hr.
|
|
Camblin, William |
Highway
Employee
|
FT
|
Biweekly
|
$19.69/hr.
|
|
Countryman, Chris |
Highway
Employee
|
FT
|
Biweekly
|
$24.35/hr.
|
|
Countryman, Chris |
Deputy
Highway
Superintendent |
FT
|
Biweekly
|
$1.00/hr.
|
|
Ellis, James |
Highway
Employee
|
FT
|
Biweekly
|
$21.60/hr.
|
|
Everdyke, D. Paul |
Highway
Employee
|
FT
|
Biweekly
|
$24.77/hr.
|
|
Payne, David |
Highway
Employee
|
FT
|
Biweekly
|
$23.93/hr.
|
|
Quigley, Daryl |
Highway
Employee
|
FT
|
Biweekly
|
$24.20/hr.
|
|
Wright, Gary |
Highway
Employee
|
FT
|
Biweekly
|
$24.41/hr.
|
|
Seasonal |
|
|
|
|
|
Everdyke, Gary |
Highway –
Plow
Seasonal |
PT
|
Biweekly
|
$20.80/hr.
|
|
Everdyke, Gary |
Highway
Mower
Seasonal
|
PT
|
Biweekly
|
$10.40/hr.
|
|
Youngman, James |
Highway –
Mowing
Seasonal |
PT
|
Biweekly
|
$12.75/hr.
|
|
Youngman, James |
Parks
Concession
Seasonal |
PT
|
Biweekly
|
$12.75/hr.
|
|
Youngman, James |
Parks Custodian
Seasonal |
PT
|
Biweekly
|
$15.54/hr.
|
|
Youngman, James |
Parks
Person
Seasonal |
PT
|
Biweekly
|
$2,323
|
|
|
|
|
|
|
|
Justice |
|
|
|
|
|
Crowley, Thomas |
Justice
|
PT
|
Biweekly
|
$19,839
|
|
Reinstein, Ronald |
Justice
|
PT
|
Biweekly
|
$19,839
|
|
Gorman, Susan |
Justice
Clerk Deputy
|
PT
|
Biweekly
|
$13.07/hr.
|
|
Oaks, Judy |
Justice
Clerk
|
PT
|
Biweekly
|
$20.41/hr.
|
|
|
|
|
|
|
|
Police Employees |
|
|
|
|
|
Colella, John |
Chief
|
FT
|
Biweekly
|
Contract
|
|
Cooman, Thomas |
Sergeant
|
FT
|
Biweekly
|
Contract
|
|
Clingerman, John |
Police
|
PT
|
Biweekly
|
Contract
|
|
D’Amato, Thomas |
Police Officer
Recruit
|
FT
|
Biweekly
|
Contract
|
|
Demchuk, David |
Patrolman
|
FT
|
Biweekly
|
Contract
|
|
Haines, Scott |
Patrolman
|
PT
|
Biweekly
|
Contract
|
|
|
Patrolman
|
PT
|
Biweekly
|
Contract
|
|
Lergner IV, Earl |
Patrolman
|
FT
|
Biweekly
|
Contract
|
|
MacFall, Dave |
Patrolman
|
PT
|
Biweekly
|
Contract
|
|
O’Konsky. Edward |
Patrolman
|
FT
|
Biweekly
|
Contract
|
|
Yates, Sherman |
Patrolman
|
PT
|
Biweekly
|
Contract
|
|
Robinson, |
Police
Clerk
|
FT
|
Biweekly
|
$31,212
|
|
Sixby, Stephanie |
Gananda
Crossing
Guard-Sept-June |
PT
|
Biweekly
|
$6,397
|
|
|
|
|
|
|
|
Supervisor |
|
|
|
|
|
Hammond, William |
Supervisor
|
FT
|
Biweekly
|
$52,467
|
|
Bowers, Karrie |
Supervisor
Clerk
|
FT
|
Biweekly
|
$25,585 |
|
Flick, Sharleen |
Bldg.
Receptionist
|
FT
|
Biweekly
|
$22,840 |
|
Hamell, June |
Historian
|
PT
|
Quarterly
|
$3,284
|
|
Leonard, Kim |
Accountant
|
FT
|
Biweekly
|
$69,445
|
|
Leonard, Kim |
Sewer
|
PT
|
Biweekly
|
$1,394
|
|
Miller, Norbert |
Recreation
Director
|
FT
|
Biweekly
|
$32,932
|
|
|
|
|
|
|
|
Taxes |
|
|
|
|
|
Lorie Maul |
Tax
Collector
|
PT
|
Biweekly
|
$9,006 |
NO. 1 PAGE
13
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
|
Town Board |
|
|
|
|
|
Kenyon, Paul |
Councilperson |
PT |
Quarterly |
$7,110 |
|
Maul,
David |
Councilperson |
PT |
Quarterly |
$7,110 |
|
McEwen,
David |
Councilperson |
PT |
Quarterly |
$7,110 |
|
Pagano,
Sandy |
Councilperson |
PT |
Quarterly |
$7,110 |
|
|
|
|
|
|
|
Town Clerk |
|
|
|
|
|
Gravino,
Judy |
Town Clerk
|
FT
|
Biweekly |
$41,974
|
|
Gravino,
Judy |
Records
Mgmt.
|
PT
|
Biweekly |
$3,386
|
|
Gravino,
Judy |
Registrar
|
PT
|
Biweekly |
$1,000
|
|
LaBrake,
Barbara |
Town Clerk
Deputy
|
FT
|
Biweekly |
$24,970
|
|
|
|
|
|
|
|
Veterans |
|
|
|
|
|
Veteran
Services (1)* |
|
|
Annually
|
$250
|
|
|
|
|
|
|
|
Seniors |
|
|
|
|
|
Senior
Citizen Chaplain* |
|
|
|
$50
|
|
Senior
Citizen Historian* |
|
|
|
$75
|
|
Senior
Citizen President* |
|
|
|
$100
|
|
Senior
Citizen Secretary* |
|
|
|
$100
|
|
Senior
Citizen Sunshine* |
|
|
|
$50
|
|
Senior
Citizen Treasurer* |
|
|
|
$100
|
|
Senior
Citizen Trip Director* |
|
|
|
$200
|
|
Senior
Citizen Vice-President* |
|
|
|
$100
|
|
(*Paid
Quarterly By Voucher) |
|
|
|
|
MOTION BY MAUL, SECONDED BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED the Town Board designates the following
individuals as full time employees by department they report to:
|
Ambulance |
Paul Harkness |
|
Assessing |
Paula Datthyn, Susan Datthyn, |
|
Building/Zoning |
Scott Allen, Susan Bush |
|
Highway |
John Anderson, Andre’
Bellefontaine, Mary Beth Braman, Michael Bueg, William Camblin, Chris
Countryman, James Ellis, Paul Everdyke, Dave Payne,
Daryl Quigley, Richard Roets, Gary Wright |
|
Police |
John Colella, Thomas Cooman, Thomas D’Amato, David Demchuk, Earl Lergner IV, Edward O’Konsky,
Tyler Robinson |
|
Supervisor |
Karrie Bowers, Sharleen Flick, Kim
Leonard, Norm Miller, William Hammond |
|
Town Clerk |
Judy Gravino, Barbara LaBrake |
MOTION BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that the Town Board does hereby establish the following amounts
to represent the petty cash funds for the Town:
|
Appeals Board |
$50 |
|
Assessor |
$100 |
|
Building Inspector |
$175 |
|
Director of Medical Services |
$100 |
|
Dog Control – Town Clerk |
$100 |
|
Planning Board |
$50 |
|
Police |
$100 |
|
Recreation |
$150 |
|
Supervisor |
$150 |
|
Town Clerk |
$275 |
|
Town Justice |
$200 |
|
Tax Collector |
$200 |
|
Total |
$1,650 |
NO. 1 PAGE
14
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
The above funds to be audited
randomly, but at least quarterly, by the Supervisor or his designee.
MOTION BY MAUL, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that the Town Board
authorizes the agreement to spend Town Highway Funds as presented by the
Highway Superintendent.
MOTION BY MAUL, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLUTION NO. 16 (2014) NYS ASSOCIATION OF TOWNS CONFERENCE
RESOLVED the following individuals be approved to
attend the NYS Association of Towns Conference:
Karrie Bowers, Judy Gravino, Kim Leonard, Sandy Pagano
Sue Gorman, Judy Oaks and Ronald Reinstein
BE IT FURTHER RESOLVED Kim Leonard be named voting
delegate and Karrie Bowers alternate.
MOTION BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
BE IT RESOLVED that the
Macedon Town Board appoints Steve Gilson, Ken Hammond, Kim Leonard, Mike Mosher
and Craig Welker as the board of Directors, Inc. for the Macedon Town Ambulance
and be it further
RESOLVED that the Director of
EMS is appointed as the representative on behalf of the Town Board
MOTION BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED the Board appoint the following to the Cable
Committee for the calendar year 2014:
Sandy Pagano
MOTION BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that the Town Board appoints the following
individuals to serve on a Records Advisory Board for the calendar year 2014:
Judy Oaks, Judy Gravino, William Hammond,
Kim Leonard & Sharleen Flick
MOTION BY MAUL, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
NO. 1 PAGE
15
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
RESOLVED the Board appoint the following Senior
Citizen group individuals:
(term 10/1/2012-9/30/2013)
|
Chaplain |
Karen Yatteau |
|
Historian |
Terri Loessberg |
|
President |
Sandy Ciaccia |
|
Secretary |
Eunice Buss |
|
Sunshine |
Barbara Putnam |
|
Treasurer |
Joscelyn Moody |
|
Trip Director |
Nancy Jennings |
|
Vice President |
Ernestine Rogers |
MOTION BY MAUL, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that the Board appoints James Youngman to
open and close:
Bullis Bathrooms
from March 15 through October 15 (weather permitting) and
as needed thereafter through October 30.
Park Gates
from March 15 through October 30 (Close at dark)
For a salary as per the salary
schedule to be paid biweekly from March 15 through November 1.
MOTION BY MAUL, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLUTION
NO. 22 (2014)
RESOLVED the Town Board authorize the hiring of James
Youngman as Bullis Park Restroom Facility Cleaner
seven (7) days per week beginning March 15 until October 15 (weather
permitting) as needed thereafter until park is closed at a rate as per the
salary schedule to be expensed from account A7110.1.
MOTION BY MAUL, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that the following appointments be made for the 2014 calendar
year:
|
Kathy Roberts |
Sr. Citizen Arts & Crafts |
$25/month |
MOTION BY PAGANO, SECONDED BY MAUL
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that the Town Board
appoint James Youngman to mow the Town Complex grounds expensed thru A1620.100
not to exceed 10 hours per week.
MOTION BY PAGANO, SECONDED BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
NO. 1 PAGE
16
ORGANIZATIONAL
MEETING
JANUARY8,
2014
RESOLUTION NO. 25
(2014) TOWN OF
Ambulance
WHEREAS, Paul Harkness,
of the Town of Macedon, County of Wayne, New York, has been appointed to the
position of Director of EMS of the Town of Macedon, and
Court
WHEREAS, Thomas Crowley,
of the Town of Macedon, County of Wayne, New York, has been elected to the
Office of Justice of the Town of Macedon, and
WHEREAS, Ronald Reinstein, of the Town of Macedon, County of Wayne, New
York, has been elected to the Office of Justice of the Town of Macedon, and
WHEREAS, Judith Oaks,
of the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Court Clerk of the Town of Macedon, and
WHEREAS, Susan Gorman,
of the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Court Clerk of the Town of Macedon, and
Highway
WHEREAS, Richard Roets,
of the Town of Macedon, County of Wayne, New York, has been elected to the
Office of Highway Superintendent of the Town of Macedon, and
Police
WHEREAS, Tyler Robinson,
of the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Police Clerk of the Town of Macedon, and
Receiver of Taxes & Assessments
WHEREAS, Lorie Maul,
of the Town of Macedon, County of Wayne, New York, has been elected Office of
Tax Collector of the Town of Macedon, and
Recreation
WHEREAS, Norbert Miller,
of the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Recreation Director of the Town of Macedon, and
Supervisor
WHEREAS, William Hammond,
of the Town of Macedon, County of Wayne, New York, has been elected to the
Office of Supervisor of the Town of Macedon, and
WHEREAS, Karrie Bowers,
of the Town of Macedon, County of Wayne, New York, has been appointed to the Office
of Supervisor Clerk of the Town of Macedon, and
WHEREAS, Kim Leonard,
of the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Accountant of the Town of Macedon, and
WHEREAS, Sharleen Flick,
of the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Deputy Town Clerk and Receptionist of the Town of Macedon, and
NO. 2 PAGE
17
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
Town Board
WHEREAS, Paul Kenyon,
of the Town of
WHEREAS, David Maul,
of the Town of
WHEREAS, David McEwen,
of the Town of
WHEREAS, Cassandra Pagano,
of the Town of Macedon, County of Wayne, New York, has been elected to the
Office of Councilperson of the Town of Macedon, and
Town Clerk
WHEREAS, Judy Gravino,
of the Town of Macedon, County of Wayne, New York, has been elected to the
Office of Town Clerk of the Town of Macedon, and
WHEREAS, Barbara LaBrake,
of the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Deputy Town Clerk of the Town of Macedon, and
WHEREAS, Scott Allen,
of the Town of Macedon, County of Wayne, New York, has been appointed to the
Office Town Engineer/CEO/Building Inspector of the Town of Macedon, and
WHEREAS, Susan Bush,
of the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Town Engineer/Building/CEO Clerk of the Town of Macedon, and
WHEREAS, Ronald Hall,
of the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Town Engineer/Building/CEO Clerk of the Town of Macedon, and
NOW, THEREFORE, we as
respective officers above, do hereby undertake with the Town of Macedon that we
will faithfully perform and discharge the duties of our office, and will
promptly account for and pay over all moneys or property received as a Town
Officer, in accordance with the law; and
Ambulance
This undertaking of the Ambulance
Director of EMS Paul Harkness is further conditioned that he will well and
truly keep, pay over and account for all moneys and property coming into his
hands as such Director of EMS; and
Court
This undertakings of the Town
Justice Thomas Crowley is further conditioned that he will well and truly
keep, pay over and account for all moneys and property coming into his hands as
such Town Justice; and
This undertakings of the Town
Justice Ronald Reinstein is further conditioned
that he will well and truly keep, pay over and account for all moneys and
property coming into his hands as such Town Justice; and
NO. 1 PAGE
18
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
This undertakings of the Court
Clerk Judith Oaks is further conditioned that she will well and truly keep,
pay over and account for all moneys and property coming into her hands as such
Court Clerk; and
This undertakings of the Court
Clerk Susan Gorman is further conditioned that she will well and truly
keep, pay over and account for all moneys and property coming into her hands as
such Court Clerk; and
Highway
This undertaking of the Highway
Superintendent Richard Roets is further conditioned that he will well and
truly keep, pay over and account for all moneys and property coming into his
hands as such Highway Superintendent; and
Police
This
undertaking of the Police Clerk Tyler Robinson is further conditioned
that she will well and truly keep,
pay over and account for all moneys and property coming into her hands as such
Police Clerk;
Receiver of Taxes & Assessments
This undertaking of the Tax
Collector Lorie Maul is further conditioned that she will well and truly
keep, pay over and account for all moneys and property coming into his hands as
such Tax Collector; and
Recreation
This undertaking of the Recreation
Director Norbert Miller is further conditioned that he will well and truly
keep, pay over and account for all moneys and property coming into his hands as
such Recreation Director; and
Supervisor
This undertaking of the Town
Supervisor William Hammond is further conditioned upon that he will well
and truly keep, pay over and account for all moneys and property, including any
special district funds, belonging to the Town and coming into his hands as such
Supervisor; and
This undertaking of the Supervisor
Clerk Karrie Bowers is further conditioned that she will well and truly
keep, pay over and account for all moneys and property coming into her hands as
such Supervisor Clerk; and
This undertaking of the Accountant
Kim Leonard is further conditioned that she will well and truly keep, pay
over and account for all moneys and property coming into her hands as such
Accountant; and
This undertaking of the Receptionist
and Deputy Town Clerk Sharleen Flick further conditioned that she will well
and truly keep, pay over and account for all moneys and property coming into
her hands as such Deputy Town Clerk and Receptionist; and
Town Board
This undertaking of the Town
Councilperson Paul Kenyon is further conditioned upon that he will well and
truly keep, pay over and account for all moneys and property, including any
special district funds, belonging to the Town and coming into his hands as such
Councilperson; and
This undertaking of the Town
Councilperson David Maul is further conditioned upon that he will well and
truly keep, pay over and account for all moneys and property, including any
special district funds, belonging to the Town and coming into his hands as such
Councilperson; and
NO. 1 PAGE
19
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
This undertaking of the Town
Councilperson David McEwen is further conditioned upon that he will well
and truly keep, pay over and account for all moneys and property, including any
special district funds, belonging to the Town and coming into his hands as such
Councilperson; and
This undertaking of the Town
Councilperson Cassandra Pagano is further conditioned upon that he will
well and truly keep, pay over and account for all moneys and property,
including any special district funds, belonging to the Town and coming into his
hands as such Councilperson; and
Town Clerk
This undertaking of the Town
Clerk Judy Gravino is further conditioned that she will well and truly
keep, pay over and account for all moneys and property coming into her hands as
such Town Clerk; and
This undertaking of the Deputy
Town Clerk Barbara LaBrake is further conditioned that she will well and
truly keep, pay over and account for all moneys and property coming into her
hands as such Deputy Town Clerk; and
This undertaking of the Town
Engineer/CEO/Building Inspector Scott Allen is further conditioned that he
will well and truly keep, pay over and account for all moneys and property
coming into his hands as such Town Engineer/CEO/Building Inspector, and
This undertaking of the Town
Engineer/Building/CEO Clerk Susan Bush is further conditioned that she will
well and truly keep, pay over and account for all moneys and property coming
into her hands as such Town Engineer/Building/CEO Clerk; and
This undertaking of the Town
Engineer/Building/CEO Clerk Ronald Hall is further conditioned that she
will well and truly keep, pay over and account for all moneys and property
coming into her hands as such Town Engineer/Building/CEO Clerk; and
The Town does
and shall maintain insurance coverage, presently with National Grange Mutual,
in the sum of $675,000 for the Supervisor, Supervisor Clerk, Town Clerk, Deputy
Town Clerk, Deputy Town Clerk and Receptionist, Tax Collector, Justices, Court
Clerks, Highway Superintendent, Accountant, Town Engineer/CEO/Building
Inspector, Town Engineer/Building/CEO Clerk, Recreation Director and Police
Clerk to indemnify against losses through the failure of the officers, clerks
and employees covered there under faithfully to perform their duties or to account
properly for all monies or property received by virtue of their positions or
employment, and through fraudulent or dishonest acts committed by the officers,
clerks and employees covered there under.
Dated: January 8, 2014
Town of
NO. 1 PAGE
20
ORGANIZATIONAL
MEETING
JANUARY8,
2014
|
Scott
Allen Engineer/CEO/Building/Inspector |
Karrie
Bowers Clerk to
the Supervisor |
|
|
|
|
Susan
Bush Engineer/Building/CEO
Clerk |
Thomas
Crowley Justice |
|
|
|
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Sharleen
Flick Deputy
Town Clerk & Receptionist |
Susan
Gorman Court
Clerk |
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Judy
Gravino Town
Clerk |
Ronald
Hall Code
Enforcement Officer |
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William
Hammond Town
Supervisor |
Paul
Harkness Ambulance
Director |
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Paul
Kenyon Councilperson |
Barbara
LaBrake |
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Kim
Leonard Accountant |
David
Maul Councilperson |
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Lorie
Maul Tax
Collector |
David
McEwen Councilperson |
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Norbert
Miller Recreation
Director |
Judith
Oaks Court
Clerk |
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Cassandra
Pagano Councilperson |
Ronald Reinstein Justice |
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Tyler
Robinson Police
Clerk |
Richard
Roets Highway
Superintendent |
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MOTION BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLUTION NO. 26
(2014) RESIGNATION ASSESSING REVIEW BOARD – COOK
RESOLVED the Town Board
regretfully accepts the resignation of Aaron Cook as Assessing Review Board
member effective December 19, 2013 and be it further
RESOLVED the Town Clerk is
authorized to authorize for the position.
MOTION BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLUTION NO. 27
(2014) VETERANS’ REAL PROPERTY EXEMPTIONS – LOCAL LAW
NO. 2 – 2013
WHEREAS the Macedon Town
Board enacted Local Law No. 2, A local law in relation
to determining the veterans’ real property exemptions on December 12, 2013
BE IT RESOLVED the Town
Board designated the exemption to qualifying residential real property as
defined in Real Property Tax Law Section 458-b (ii) fifteen percent of the
assessed value of such property, provided however, that such exemption shall
not exceed twelve thousand dollars or the product of twelve thousand dollars
multiplied by the latest state equalization rate of the assessing unit, or, in
the case of a special assessing unit, the latest class ration, whichever is
less.
MOTION BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
NO. 1 PAGE
21
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
RESOLUTION NO. 28
(2014) RESIGNATION FIRE MARSHALL -
RESOLVED the Town Board
regretfully accepts the resignation of Ken Hammond as Fire Marshall effective
January 4, 2014 and be it further
RESOLVED the Town Clerk is
authorized to authorize for the position.
MOTION BY MAUL, SECONDED BY
PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
MACEDON
TOWN BOARD
2014 MEETING SCHEDULE
JANUARY 8, 2014
JANUARY 9, 2014
JANUARY 23, 2014
FEBRUARY 13, 2014
FEBRUARY 27, 2014
MARCH 13, 2014
MARCH 27, 2014
APRIL10, 2014
APRIL 24, 2014
MAY 8, 2014
MAY 22, 2014
JUNE 12, 2014
JUNE 26, 2014
JULY 10, 2014
JULY 24, 2014
AUGUST 14, 2014
AUGUST 28, 2014
SEPTEMBER 11, 2014
SEPTEMBER 25, 2014
OCTOBER 9, 2014
OCTOBER 23, 2014
NOVEMBER 13, 2014
NO 2ND MEETING
SCHEDULED
DECEMBER 11, 2014
NO 2ND MEETING
SCHEDULED
NO. 1 PAGE
22
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
ELECTED TOWN OFFICIALS
________________________________________________________________
________________________ LENGTH OF TERM__________ TERM EXPIRES_
TOWN
SUPERVISOR 4
Years
William H.
Hammond 12/31/2015
TOWN
COUNCIL 4 Years
Paul
Kenyon 12/31/2015
David Maul 12/31/2015
David
McEwen 12/31/2017
Sandy
Pagano 12/31/2017
TOWN CLERK 4 Years
Judy
Gravino 12/31/2015
HIGHWAY
SUPERINTENDENT 4 Years
Richard
Roets 12/31/2015
TOWN
JUSTICE 4 Years
Thomas
Crowley 12/31/2017
Ronald Reinstein 12/31/2015
RECEIVER
OF TAXES 4 Years
Lorie Maul 12/31/2015
________________________________________________________________
Chairman Committee
Paul Kenyon Fire, Human Resource & Rec.
David McEwen Buildings/Grounds, Library, Master Plan, &
Planning Board
David Maul Assessor, Police, & Technology
Sandy Pagano Assessing Review Board, Court, Sewer & Zoning Board of Appeals
William Hammond Accountant, Ambulance, Building/Zoning Office, Fire,
Highway, Insurance, Library, Police Commissioner &
Town Clerk
REVISED January 8, 2014
Judy W. Gravino, RMC
Macedon Town Clerk
NO. 1 PAGE
23
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
INVESTMENT
POLICY
FOR TOWN OF
[Name of Local Government]
I. SCOPE
This investment policy applies to all moneys and other financial
resources available for investment on its own behalf or on behalf of any other
entity or individual.
II. OBJECTIVES
The primary objectives of the local
government’s investment activities are, in priority order,
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· |
to conform with all applicable federal, state and
other legal requirements (legal); |
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to adequately safeguard principal (safety); |
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to provide sufficient liquidity to meet all
operating requirements (liquidity); and |
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· |
to obtain a reasonable rate
of return (yield). |
III. DELEGATION OF AUTHORITY
The governing board’s responsibility for
administration of the investment program is delegated to the CHIEF FISCAL
OFFICER [Insert chief fiscal officer, treasurer, or
other officer having custody of money] who shall establish written procedures
for the operation of the investment program consistent with these investment
guidelines. Such procedures shall
include an adequate internal control structure to provide a satisfactory level
of accountability based on a data base or records incorporating description and
amounts of investments, transaction dates, and other relevant information and
regulate the activities of subordinate employees.
IV. PRUDENCE
All participants in the investment process
shall seek to act responsibly as custodians of the public trust and shall avoid
any transaction that might impair public confidence in the TOWN OF
Investments shall be made with judgment and care, under
circumstances then prevailing, which persons of prudence, discretion and intelligence
exercise in the management of their own affairs, not for speculation, but for
investment, considering the safety of the principal as well as the probable
income to be derived.
All participants involved in the investment process shall
refrain from personal business activity that could conflict with proper
execution of the investment program, or which could impair their ability to
make impartial investment decisions.
NO. 1 PAGE
24
ORGANIZATIONAL
MEETING
JANUARY
8, 2014
V. DIVERSIFICATION
It is the policy of the TOWN OF
RESOLUTION NO. 29 (2014) EXECUTIVE SESSION
RESOLVED the
Town Board enter Executive Session at 4:32 p.m. to discuss proposed, pending or
current litigation.
MOTION BY
PAGANO, SECONDED BY
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
RESOLUTION NO. 30 (2014) OPEN SESSION
RESOLVED the Town Board return to
Open Session at 4:43 p.m.
MOTION BY MAUL, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON ABSENT, MAUL AYE, MCEWEN ABSENT, PAGANO AYE,
MOTION BY
_______________________________________
Respectfully Submitted by
Judy W. Gravino, RMC
Macedon Town Clerk