The Organizational Meeting of the Town Board of the Town of Macedon held January 3, 2002 at the Town Complex, 1675 North Wayneport Road, in the Town of Macedon, was called to order by Supervisor William E. Hammond at 7:30 p.m.
Pledge of Allegiance.
Upon Roll Call, the following members of the Board were present:
Councilperson………………David Maul
Councilperson………………Kenneth Nawrocki
Supervisor…………………..William Hammond
Absent:
Councilperson………………Dean Collins
Councilperson………………Paul Kenyon
Also Present: Town Clerk…………………Judy Gravino
RESOLUTION NO. 1 (2002) 2002 APPOINTMENTS
RESOLVED that the Board acknowledges and approves the following appointments:
1. Assessing Review Board Clerk – Bernice Bayko – PT
2. Assessment Council – Harris Beach
Anthony Villani
3. Assessor Clerk – Bernice Bayko - PT
4. Building/CEO Clerk – Jennifer Habecker – PT
5. Custodian – Walt Johnson – PT
6. Custodian – Alternate – Betty Johnson – PT
7. Custodian – Alternate – John Gravino – PT
8. Dog Control Officer – Mark Plyter - PT
9. Fire Code Enforcement – Kenneth Hammond - PT
10. Gananda Sewer Collecting Clerk – Judy Gravino – PT
11. Justice Clerk – Barbara Forshay – PT
12. Justice Clerk, Deputy – Judy Oaks – PT
13. Justice Court Attendant – James Forshay - PT
14. Legal Council – Anthony Villani
15. Library Board Member – Carol Deys (5 Yr.)
16. Litigation Legal Council – Boylan, Brown, Code, Vigdor & Wilson
17. Macedon Sewer Clerk – Kim Leonard – PT
18. Planning Board Member – Thomas Morrison – PT (7 Yr.)
19. Planning Board Chairman – Doug Allen - PT
20. Planning Board Vice-Chairman – Mert Bartels - PT
21. Recreation Director – Norbert Miller – FT
22. Registrar of Vital Statistics – Judy Gravino – PT
23. Sr. Citizen Trip Director – Evelyn Petty – PT
24. Town Engineer/CEO/Building Inspector – Scott Allen - FT
25. Water Collecting Clerk – Judy Gravino – PT
26. Wayne County Youth Bureau –
- PT
27. Zoning Board of Appeals Member – Warren Jeffries – PT
28. Zoning Appeals Board Chairman – Warren Jeffries – PT (5 Yr.)
MOTION BY HAMMOND, SECONDED BY MAUL
ROLL CALL VOTE: COLLINS ABSENT, KENYON ABSENT, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
The Supervisor designates the following:
Deputy Supervisor – Dean Collins
FT Clerk to the Supervisor – Colleen Vogan
The Town Clerk designates the following:
Deputy Town Clerk – Linda Habecker
NO. 1
PAGE 2
ORGANIZATIONAL MEETING
JANUARY 3, 2002
The Highway Superintendent designates the following:
Highway Employees – James Attridge
Chris Countryman
Gary Everdyke
Paul Everdyke
Dave Payne
Daryl Quigley
John Raffel
Jeff VanderMallie
Gary Wright
Highway Clerk –Mary Beth Braman - PT
Highway Superintendent Richard Roets entered the meeting at 7:38 p.m.
RESOLUTION NO. 2 (2002) 2002 DESIGNATIONS
RESOLVED that the following designations are approved:
1. Legal Newspaper –
2. Bank Depositories – Chase Manhattan, NA, Marine Midland, and M&T
Bank
3. Supervisor authorized to deposit Town funds in Certificate of Deposit
and money market
4. Town Board Meetings to be held on the 2nd and 4th Thursdays @ 7:30
p.m. except as amended
5. Mileage paid to Town employees on official Town business at $.365
per mile (IRS rate)
6. Highway Superintendent authorized to purchase tools, tires and equipment
at a price not to exceed $3,000.
7. Supervisor authorized to make application to NYS Division for Youth
8. Town Officers and Counsel to attend the Association of Towns Convention
at Town expense, and to appoint William Hammond as delegate and Judy Gravino
as alternate at the Convention.
9. Town Clerk is directed to make a master schedule for the year 2002
(per attachment)
10. Set a regular 40-hour week for Highway employees and time and a
half for over 40 hours. Individual rates to be determined by Highway
Superintendent and approved by Town Board.
11. Set a regular 32.5-hour week for all other appointed full time
employees. Regular office hours will be 9:00 a.m. to 4:30 p.m. unless
otherwise posted. Lunch will consist of a one-hour break. Departments
with two or more employees will stagger lunch hours to enable the office
to remain open. Part time hourly Court Clerk hours not to exceed
16.25 hours.
12. Anyone not on year round employment shall be considered as either
temporary or part-time employees.
13. The following days will be 14 paid holidays for full time and year
round part-time Town employees:
1. New Years Day
Tuesday
January 1, 2002
2. Martin Luther King Day
Monday
January 21, 2002
3. President’s Day
Monday
February 18, 2002
4. Good Friday
Friday
March 29, 2002
5. Memorial Day
Monday
May 27, 2002
6. Independence Day
Thursday
July 4, 2002
7. Labor Day
Monday
September 2, 2002
8. Columbus Day
Monday
October 14, 2002
9. Election Day
Tuesday
November 5, 2002
10. Veterans Day
Monday
November 11, 2002
11. Thanksgiving Day
Thursday
November 28, 2002
12. Day After Thanksgiving Day Friday
November 29, 2002
13. Day Before Christmas
Tuesday
December 24, 2002
14. Christmas
Wednesday
December 25, 2002
14. Spouses of Town Board members will not be considered for appointments
for positions within
the Town government (Town Board
resolution dated Jan. 4, 1982) See employment policy
15. No appointment shall be made to fill a new or vacant position of
employment, including any new position established in the 2002 Town budget,
without prior authorization by the Town Board with the exception of Highway
Employees hired by the Highway Superintendent, Deputy Town Clerks hired
by the Town Clerk, and Deputy Supervisor, Clerks to the Supervisor &
Historian hired by the Supervisor.
MOTION BY MAUL, SECONDED BY NAWROCKI
ROLL CALL VOTE: COLLINS ABSENT,
KENYON ABSENT, MAUL AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
The Supervisor appoints the following committees:
Committee
Chairman
Court, Insurance, Master Plan & Planning
Kenneth Nawrocki
Buildings & Grounds, Fire & Sewer
Paul Kenyon
Appeals, Police & Zoning
David Maul
Assessor, Library, Parks & Recreation
Dean Collins
Fire, Highway & Police Commissioner
William Hammond
NO. 1 PAGE 3
ORGANIZATIONAL MEETING
JANUARY 3, 2002
RESOLUTION NO. 3 (2002) BLANKET PROTECTION BOND
WHEREAS the Town of Macedon has procured a Public Employees Blanket
Protection Bond issued by NYMIR providing faithful performance blanket
position bond coverage for all Town officers and employees with a limit
of $10,000 per officer or employee, the tax collector at the level of $500,000,
the Librarian at $70,000 and the water/sewer collecting clerk at $150,000,
now therefore be it
RESOLVED, that the Town Board of Macedon hereby approves such bond as to its form, manner of execution and sufficiency of the surety and accepts said bond in lieu of any individual official undertaking required by law for any Town officer or employee.
MOTION BY HAMMOND, SECONDED BY NAWROCKI
ROLL CALL VOTE: COLLINS ABSENT, KENYON ABSENT, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 4 (2002) ADULT RECREATION APPOINTMENTS
RESOLVED that the following appointments be made for the 2002 calendar
year:
John Reitz
Adult Mens’s Basketball
$5.00/session + play
Charlene Lawrence Sr. Citizen Arts & Crafts
25.00/month
Lisa Norsen
Adult Indoor Soccer
5.00/session + play
MOTION BY HAMMOND, SECONDED BY MAUL
ROLL CALL VOTE: COLLINS ABSENT, KENYON ABSENT, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
Councilperson Kenyon entered the meeting at 7:50 p.m.
RESOLUTION NO. 5 (2002) STANDING RULES OF THE BOARD
RESOLVED that the proposed Standing Rules submitted to this Board and
this day presented for action be and hereby are adopted as the Standing
Rules of the Board until rescinded, subject to amendments thereafter duly
adopted.
MOTION BY MAUL, SECONDED BY HAMMOND
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RULES OF ORDER
Rule 1. Regular Meetings
Regular meetings will be held according
to schedule approved at the Organizational Meeting to be
held at 7:30 p.m.
Rule 2. Special Meetings
Special meetings will be held at the
call of the Supervisor or upon request of two or more voting
Town Board Members.
Rule 3. Place of Meetings
All meetings will be held in the Town
Hall unless otherwise stated.
Rule 4. Quorum
Members present possessing more than
50% of the total voting power shall constitute a quorum for
the transaction of business. If
a quorum is not present within 45 minutes after the time set for a
meeting, the members present shall adjourn.
Council must notify the Supervisor prior to any
absence.
Rule 5. Presence of Legal Council
Legal Council shall be present during all meetings unless excused by the
Supervisor.
Rule 6. Temporary Chairman
In the absence of the Supervisor, the deputy will preside.
Rule 7. Order of Business
1. Call to order by Supervisor
2. Pledge of Allegiance
3. Roll Call
4. Approval of minutes of previous meeting
5. Comments from visitors and correspondence
6. Old Business
7. New Business
8. Approval of bills (first meeting of month)
9. Reports from Departments, Committees and Boards
10. Adjournment
NO. 1 PAGE 4
ORGANIZATIONAL MEETING
JANUARY 3, 2002
Rule 8. Roll Call
On Roll Call, the Town Clerk shall record by name all members present or
absent; shall further
record the arrival of any member listed as absent; and the departure of
any member listed as
present during the course of each meeting.
Rule 9. Approval of Minutes of Previous Meeting
Minutes of the previous meeting will not be read unless requested by any
Town Board member,
but will be approved by motion, second and vote.
Rule 10. Payment of Claims
On the first meeting of each month, the Town Clerk will present to the
Board all claims to be
audited and separated by fund. Each member of the Board will
review all claims and by motion,
second and vote, authorize the Town Clerk to issue a warrant to the Supervisor
for payment.
Rule 11. Visitors
At all regular meetings, comments from visitors will be permitted during
the appropriate section of
the meeting (Rule 7) and otherwise as permitted by the Supervisor or majority
of the Board.
Rule 12. Communications
All communications to the Board not included as another agenda item may
be read by the Town
Clerk to the Board.
Rule 13. Reports
Reports from Departments, Committees, Boards and Commissions may be presented
to the Town
Board for review at each regular meeting according to their individual
publication schedules.
Rule 14. Resolutions and Motions
All old and new business will be acted upon in the form of Resolutions
which must be brought by
motion and second before discussion. A resolution may be withdrawn
before action is taken by an
agreement of the members who motioned and seconded the resolution.
Rule 15. Agenda
The Supervisor shall prepare a statement of the order of business for each
meeting of the Board.
Submission deadline to be heard at the next scheduled board meeting shall
be the close of business
on the preceding Thursday. The order of business shall be mailed
to each Board member no later
than three-calendar days prior to the date of each meeting by the Town
Clerk.
Rule 16. Amendments
These rules of order shall be amended only by majority vote of the Board
and only after ten days
notice, which notice shall be in writing and be filed with the Clerk and
shall specify the particulars
of such proposed amendments.
Rule 17. Suspension of Rules:
Any rule may be suspended by the unanimous consent of the members present,
but the suspension
of such rule shall apply only to those matters which shall be before the
Board at the time of such
suspension.
Rule 18. Voting Requirement
Every member present when a motion is stated shall vote thereon, unless
he is directly interested
in the motion, in which case, if he chooses, he may be excused from voting.
Every member
requested to be excused from voting may make a brief and verbal statement
of the reason for his
request.
Rule 19. Tabling a Motion
A motion or a motion for adopting a resolution may be placed on the table
by a majority vote and
a majority vote will be necessary to take it off the table.
Rule 20. Holding a Resolution
After a resolution is stated and it is in possession of the Board, before
the discussion or
amendment, it may be held until the next meeting day if requested by any
member of the Board,
but only one such request shall be granted on any resolution. However,
the Board may elect to
proceed on such matter with a two thirds vote of the total voting power
of the Board.
Rule 21. While a member is speaking, no member shall entertain any private discourse.
Rule 22. Required Ayes and Nays
The ayes and nays shall be taken by vote on any resolution appropriating
money, confirming
reports of committees and making appointments, disbursing monies, fixing
salaries and upon any
other motion or resolution when demanded by any member of the Board or
indicated on the
written resolution.
NO. 1 PAGE 5
ORGANIZATIONAL MEETING
JANUARY 3, 2002
Rule 23. Speakers
Persons not members of the Board may by consent of the Supervisor or majority
of the Board be
permitted to speak in regard to matters pending before the Board.
Rule 24. Order of Voting
The order of voting shall be alphabetical with the exception of the Supervisor,
who shall always
vote last.
Rule 25. Special Committees
Special Committees may be authorized at any legal meting of the Board.
They shall, unless
otherwise ordered or directed by a majority of the Board, be appointed
by the Supervisor subject to
confirmation by the Board. The period of time that a special committee
appointment shall remain
in effect shall be designated when the committee is created.
Rule 26. Executive Session
On motion of any member, duly seconded and carried by a majority vote,
the Board shall go into
executive session, presided over by the Supervisor during which time legally
permitted matters
may be discussed and debated, but no action may be taken thereon by motion
or resolution, except
in accordance with the Public Officers Law. Only voting members of
the Board shall participate
in the executive session and such other persons may be called into the
session as may be
necessary.
Rule 27. Minutes
The minutes of the Board shall be delivered by the Town Clerk on or before
the next regular
meeting of the Board.
Rule 28. Parliamentary Law
All questions not covered by the rules shall be decided according to the
generally prevailing rules
of parliamentary law and Robert Rules of Order.
NO. 1 PAGE 6
ORGANIZATIONAL MEETING
JANUARY 3, 2002
RESOLUTION NO. 6 (2002) 2002 SALARY SCHEDULE
RESOLVED that the following salary schedule is established for the
calendar year 2002:
NAME
TITLE
PAYMENT
AMOUNT
William Hammond
Supervisor FT
Biweekly
$26,780
Kim Leonard
Accountant FT
Biweekly
38,988
Colleen Vogan
Clerk to Supv FT
Biweekly
18,500
Sharleen Flick
Building ReceptionistFTBiweekly
16,972
Judy Gravino
Town Clerk FT
Biweekly
29,568
Judy Gravino
Records ManagementPTBiweekly
2,518
Linda Habecker
Dep. Town Clerk FT Biweekly
18,710
Donald Fox
Town Justice PT
Biweekly
12,715
Thomas Crowley Town Justice PT
Biweekly
12,715
Barbara Forshay Justice Clerk PT
Biweekly
23,690
Judith Oaks Deputy Justice Clk PT Biweekly
9.53/hr.
James Forshay Court Attendant PT Biweekly
9.07/hr.
Mark Plyter Dog Control Off. PT Biweekly
10,400
J. Dean Collins Councilperson PT Quarterly
4,000
Paul Kenyon
Councilperson PT Quarterly
4,000
David Maul Councilperson PT Quarterly
4,000
Kenneth Nawrocki Councilperson PT Quarterly
4,000
James Forshay Tax Collector PT Biweekly
6,698
Scott Allen Town Eng/CEO/ Biweekly
A
2,500
Build & Zoning FT
B 42,500
SD
5,000
Ken Hammond Fire Code Enf PT Quarterly
2,987
Donna Komor Assessor FT Biweekly
36,517
Bernice Bayko Asses Rev Brd Clk PT Biweekly
196
Bernice Bayko Asses Clerk PT Biweekly
8.80/hr.
Jennifer Habecker
Bldg/CEO Clerk PT Biweekly
9.01/hr.
Richard Roets
Highway Supt. FT
Biweekly
50,082
Richard Roets
Drainage PT
Biweekly
1,418
Mary Beth Braman Highway Supt. Clk PT
Biweekly
8.45/hr.
Helen Burgio Historian PT Quarterly
2,060
Walter Johnson Custodian PT Biweekly
9.82/hr.
John Gravino
Custodian Alternate PT Biweekly
9.82/hr.
Betty Johnson Custodian Alternate PT Biweekly
9.82/hr.
Shawn Habecker Planner Clerk PT Biweekly
7.25/hr.
Board of Appeals
4 Members PT Quarterly
412
Appeals Brd Chairman 1 Member PT Quarterly
454
Planning Board 6 Members PT Quarterly
1,344
Plan Board Chair 1 Member PT Quarterly
2,060
Assess. Rev. Board 5 Members PT Quarterly
412
Norbert Miller Recreation Director FT Biweekly
24,500
Highway Employees
James Attridge
Highway Employee FT Biweekly
19.16/hr.
D. Paul Everdyke Highway Employee FT
Biweekly
18.00/hr.
Gary Everdyke Highway Employee FT Biweekly
19.17/hr.
Daryl Quigley Highway Employee FT Biweekly
18.00/hr.
John Raffel Highway Employee FT Biweekly
17.81/hr.
Jeff VanderMallie Highway Employee FT
Biweekly
18.29/hr.
Gary Wright Highway Employee FT Biweekly
18.16/hr.
David Payne Highway Employee FT Biweekly
17.81/hr.
Chris Countryman Highway Employee FT
Biweekly
16.48/hr.
Summer Help – Parks/Buildings Biweekly-Seasonal
9.47/hr.
John Gravino Parks Person PT Biweekly-Seasonal
1727
John Gravino Parks Custodian PT Biweekly-Seasonal
11.55/hr.
Parks Concession PT Biweekly-Seasonal
10.00/hr.
Election Inspectors
7.00/hr.
Voting Machine Custodians (2)
60.00/Machine
Party Representatives (2)
25.00/Election
Elizabeth Scarlata Gananda Crossing Biweekly
4,754
Veteran Services (1)
250
Cemeteries (2)
644
Senior Citizen President
100
Senior Citizen Vice-President
100
Senior Citizen Trip Director
200
Senior Citizen Sunshine
50
Senior Citizen Historian
75
Senior Citizen Treasurer
100
Senior Citizen Secretary
100
Senior Citizen Chaplain
50
*Annual Pay unless otherwise stated
NO. 1 PAGE 7
ORGANIZATIONAL MEETING
JANUARY 3, 2002
MOTION BY MAUL, SECONDED BY HAMMOND
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 7 (02) 2002 DESIGNATIONS AMENDED
RESOLVED to amend RESOLUTION NO. 2 (02) as follows:
Remove #11, remove #12
Insert New #11: In the designation of
full time and part time the Town will adhere to
Civil Service Rules
MOTION BY MAUL, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
****************** RESOLUTION NO. 2 NOW READS **********************
RESOLUTION NO. 2 (02) 2002 DESIGNATIONS
RESOLVED that the following designations are approved:
1. Legal Newspaper –
2. Bank Depositories – Chase Manhattan, NA, Marine Midland, and M&T
Bank
3. Supervisor authorized to deposit Town funds in Certificate of Deposit
and money market
4. Town Board Meetings to be held on the 2nd and 4th Thursdays @ 7:30
p.m. except as amended
5. Mileage paid to Town employees on official Town business at $.365
per mile (IRS rate)
6. Highway Superintendent authorized to purchase tools, tires and equipment
at a price not to exceed $3,000.
7. Supervisor authorized to make application to NYS Division for Youth
8. Town Officers and Counsel to attend the Association of Towns Convention
at Town expense, and to appoint William Hammond as delegate and Judy Gravino
as alternate at the Convention.
9. Town Clerk is directed to make a master schedule for the year 2002
(per attachment)
10. Set a regular 40-hour week for Highway employees and time and a
half for over 40 hours. Individual rates to be determined by Highway
Superintendent and approved by Town Board.
11. In the designation of full time and part time the Town will adhere
to Civil Service Rules
12. The following days will be 14 paid holidays for full time and year
round part-time Town employees:
1. New Years Day
Tuesday
January 1, 2002
2. Martin Luther King Day
Monday
January 21, 2002
3. President’s Day
Monday
February 18, 2002
4. Good Friday
Friday
March 29, 2002
5. Memorial Day
Monday
May 27, 2002
6. Independence Day
Thursday
July 4, 2002
7. Labor Day
Monday
September 2, 2002
8. Columbus Day
Monday
October 14, 2002
9. Election Day
Tuesday
November 5, 2002
10. Veterans Day
Monday
November 11, 2002
11. Thanksgiving Day
Thursday
November 28, 2002
12. Day After Thanksgiving Day Friday
November 29, 2002
13. Day Before Christmas
Tuesday
December 24, 2002
14. Christmas
Wednesday
December 25, 2002
13. Spouses of Town Board members will not be considered for appointments
for positions within
the Town government (Town Board
resolution dated Jan. 4, 1982) See employment policy
14. No appointment shall be made to fill a new or vacant position of
employment, including any new position established in the 2002 Town budget,
without prior authorization by the Town Board with the exception of Highway
Employees hired by the Highway Superintendent, Deputy Town Clerks hired
by the Town Clerk, and Deputy Supervisor, Clerks to the Supervisor &
Historian hired by the Supervisor.
RESOLUTION NO. 8 (2002) AGREEMENT TO SPEND HIGHWAY FUNDS
RESOLVED that the Town Board authorizes the agreement to spend Town
Highway Funds as presented by the Highway Superintendent.
MOTION BY HAMMOND, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 9 (2002) DEVELOPER CHARGES
RESOLVED that any associated charges shall be charged back to the developer
– the Building Department is directed to develop and utilize a form contract
implementing this resolution effective immediately.
MOTION BY KENYON, SECONDED BY NAWROCKI
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
NO. 1 PAGE 8
ORGANIZATIONAL MEETING
JANUARY 3, 2002
RESOLUTION NO. 10 (2002) DRUG FREE WORK PLACE POLICY
The Town Board at the Town of Macedon does not permit the consumption, sharing and/or selling, use and/or possession of illegal drugs, counterfeit, and designer drugs or alcoholic beverages in the work place, or when the effects of such drugs may impair an employee’s job performance. The inappropriate use of prescription and over the counter drugs shall also be disallowed. The Town Board shall maintain a drug free work place in accordance with the Drug Free Work Place Act of 1985.
The Town Supervisor or his designee shall establish a drug free awareness program informing employees of the dangers of drug abuse in the work place and established policy maintaining a drug free work place. Information about any drug and alcohol counseling and/or rehabilitation about any drug and alcohol counseling and/or rehabilitation programs shall be made available to employees. Data will also include the range of penalties, consistent with local, state, and federal law, up to and including termination of employment and referral for prosecution that will be imposed on employees who have transgressed the terms of this policy. Confidentiality shall be maintained as required by state and federal law.
Each employee shall be given a copy of this policy. The work place is defined as any site on town property, at town sponsored activities, or any place in which an employee is working within the scope of his or her employment or duties. Each employee, as a condition of employment, shall agree to abide by the terms of this policy and shall also notify the Town Supervisor or his designee of any criminal drug statute convictions for a violation occurring in the work place within five (5) days of such conviction. The Town Board may choose to initiate disciplinary action against any employee violating this policy. Options at the discretion of the Town Board may range from counseling to termination and may require the employee’s satisfactory participation in an approved drug abuse assistance or rehabilitation program.
The Town Supervisor shall notify the New York State Emergency Management Office in writing within (10) calendar days after receiving notice from an employee or otherwise receiving actual notice of such conviction. Such notice shall include the position/title of the employee and the federal identification number at the Town of Macedon
MOTION BY HAMMOND, SECONDED BY MAUL
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 11 (2002) PETTY CASH FUNDS ESTABLISHED
RESOLVED that the Town Board does hereby establish the following amounts
to represent the petty cash funds for the Town:
Appeals Board $ 100
Assessor
100
Building Inspector 75
Highway
50
Planning Board 100
Recreation
150
Supervisor
150
Town Clerk
275
Town Justice 200
Tax Collector 200
Total
$1,400
The above funds to be audited randomly but at least quarterly by the
Supervisor or his designee.
MOTION BY HAMMOND, SECONDED BY MAUL
ROLL CALL VOTE: COLLINS ABSENT, KENYON NAY, MAUL AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 12 (2002) ABSENCES REPORTED
RESOLVED that all Department Heads will be responsible for their employees
regarding any and all absences and be it further
RESOLVED that ALL DEPARTMENT HEADS will report their absences directly to the Supervisor’s Office by 9:15 a.m. and be it further
RESOLVED the Board hereby directs the Supervisor or his designee to develop appropriate time keeping forms to be used as a record of vacation and sick leave time and be it further
RESOLVED that the Board requests all employees to submit vacation requests to their department head at least 60 days prior to the request and be it further
MOTION BY HAMMOND, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
NO. 1 PAGE 9
ORGANIZATIONAL MEETING
JANUARY 3, 2002
RESOLUTION NO. 13 (2002) INVESTMENT POLICY ESTABLISHED
WHEREAS it is a requirement of the New York State Department of Audit
and Control for governing boards to establish an investment policy to provide
a means for communicating intentions and to facilitate adequate accounting
and administrative control over execution, accounting and reporting investment
transactions.
NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby adopts the Investment Policy (copy attached) for the Town of Macedon monies.
MOTION BY HAMMOND, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 14 (2002) EMPLOYMENT POLICY
RESOLVED that the following Employment Policy is hereby adopted by
the Town of Macedon effective August 26, 1993:
1. No person shall be hired, transferred, or promoted to Town position
which would create a supervisor/subordinate relationship between relatives.
2. For the purposes of this policy, the term “relatives” shall be defined
to include a spouse, parent, step parent, descendant, step son, step daughter,
brother, sister, mother-in-law, father-in-law, sister-in-law, brother-in-law,
son-in-law, or daughter-in-law.
3. This policy shall not apply to any person employed by Macedon prior
to the effective date of the policy.
MOTION BY HAMMOND, SECONDED BY MAUL
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 15 (2002) CABLE COMMITTEE
RESOLVED the Board appoint the following to the Cable Committee for
the calendar year 2002:
Helen Saversky
MOTION BY MAUL, SECONDED BY NAWROCKI
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 16 (2002) BULLIS PARK – LOCK/UNLOCK
RESOLVED that the Board appoint John Gravino to open and close:
Bullis Bathrooms from March
15 through October 15, 2002 weather permitting
Park Gates
from March 15 through October 30, 2002 (Close at dark)
For a salary of $1,727 to be paid biweekly from March 15 through November
1, 2002.
MOTION KENYON, SECONDED BY NAWROCKI
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 17 (2002) SENIOR CITIZEN GROUP APPOINTMENTS
RESOLVED the Board appoint the following Senior Citizen group individuals:
Historian
Pauline Reeners
Leader
Marian McEvoy
Leader Assistant
Sandy Ciaccia
Secretary
Marion VanHoute
Secretary Assistant
Joan Kiesinger
Sunshine
Joan Kiesinger
Treasurer
Jean Root
Trip Director
Evelyn Petty
Chaplain
Ernestine Rogers
MOTION BY MAUL, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 18 (2002) FEE SCHEDULE AMENDED
RESOLVED the Town Board adopts the Fee Schedule as amended January
3, 2002.
MOTION BY HAMMOND, SECONDED BY MAUL
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
NO. 1 PAGE 10
ORGANIZATIONAL MEETING
JANUARY 3, 2002
RESOLUTION NO. 19 (2002) BULLIS PARK RESTROOM/FACILITY CLEANER
RESOLVED the Town Board authorize the hiring of John Gravino as Bullis
Park Restroom Facility Cleaner seven (7) days per week beginning May 4
until Labor Day as needed thereafter until park is closed at a rate of
$11.55/day to be expensed from account A7110.1.
MOTION BY HAMMOND, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 20 (2002) LIBRARY TRUSTEE ADVERTISEMENT
RESOLVED the Town Board authorizes the Town Clerk to advertise for
the position of Library Trustee effective January 1, 2002, term to expire
December 31, 2006. (Replacing Louise Vanni)
MOTION BY KENYON, SECONDED BY MAUL
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 21 (2002) PERFORMANCE ASSESSMENT REPORT
RESOLVED the Board authorizes the publication of the legal notice for
the Performance Assessment Report (Small Cities Program).
MOTION BY HAMMOND, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 22 (2002) FULL TIME EMPLOYEES
RESOLVED the Town Board designates the following individuals as full
time employees:
Scott Allen
James Attridge
Chris Countryman
Gary Everdyke
Paul Everdyke
Sharleen Flick
Judy Gravino
Linda Habecker
William Hammond
Donna Komor
Kim Leonard
Norbert Miller
Dave Payne
Daryl Quigley
John Raffel
Richard Roets
Jeff VanderMallie
Colleen Vogan
Gary Wright
MOTION BY HAMMOND, SECONDED BY MAUL
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 23 (2002) RECREATION ADVISORY COMMITTEE REAPPOINTMENT
RESOLVED the Board appoints the following individuals to serve on the
Recreation Advisory Committee for the calendar year 2002:
Debbie Spusta
Fred Ciabury
Beth Greer
Jim Patchett
Terry Rising
Paul Hirliman
Jim Depuy
Mike Marvin
MOTION BY HAMMOND, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
NO. 1 PAGE 11
ORGANIZATIONAL MEETING
JANUARY 3, 2002
RESOLUTION NO. 24 (2002) CAPITAL PROJECTS/DONEGAN
RESOLVED that the Town Board authorize Kim Leonard, Town Accountant
to consult with Bernard P. Donegan, Municipal Specialist for bonding/leasing
options for the Capital Projects:
HA – Town Complex/Highway Barn
HDA – Heavy Machinery & Equipment
And report initial findings to the Town Board.
MOTION BY KENYON, SECONDED BY MAUL
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 25 (2002) COURT AUDIT
As per Section 2019-a of the Uniform Justice Court Act “the duty of
every such justice, at least once a year and upon the last audit day of
such village or town, to present his records and docket to the auditing
board of said village or town”
BE IT RESOLVED that the Town Board authorize Kim Leonard, Town Accountant,
to audit the 2001 Macedon Town Justice records and dockets and submit a
report to the Macedon Town Board upon completion.
MOTION BY HAMMOND, SECONDED BY MAUL
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 26 (2002) RESIGNATION – ALLEN – PLANNING BOARD
RESOLVED to accept the resignation of Scott Allen from the Planning
Board Chairman position.
MOTION BY MAUL, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 27 (2002) PLANNING BOARD MEMBER
RESOLVED the Town Board authorizes the Town Clerk to advertise for
the position of Planning Board Member, term to expire 12/31/2004. (Replacing
Scott Allen)
MOTION BY HAMMOND, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 28 (2002) FAIR HOUSING OFFICER
RESOLVED the Town Board appoint Scott Allen as the Fair Housing Officer.
MOTION BY HAMMOND, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 29 (2002) VEHICLE ASSIGNMENT
RESOLVED the Town Board assign the 1993 Chevrolet Caprice car to the
Town Engineer.
MOTION BY HAMMOND, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
The Town Board discussed the following topics:
Gananda Maintenance Facility Agreement – The Board will review at the next meeting on January 10, 2002.
Town Hall/Library facility options - Several possible options were discussed including the old Breens building, Cedar Creek and the Board was interested the new Town Hall being built in Batavia.
RESOLUTION NO. 30 (2002) EXECUTIVE SESSION
RESOLVED the Board enter Executive Session at 9:45 p.m. to discuss
a particular personnel matter.
MOTION BY MAUL, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS ABSENT, KENYON AYE, MAUL
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
Councilperson Collins entered the meeting at 9:46 p.m.
RESOLUTION NO. 31 (2002) OPEN SESSION
RESOLVED the Board return to Open Session at 9:55 p.m.
MOTION BY MAUL, SECONDED BY KENYON
ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
NO. 1 PAGE 12
ORGANIZATIONAL MEETING
JANUARY 3, 2002
RESOLUTION NO. 32 (2002) NYS ASSOCIATION OF TOWNS CONFERENCE
RESOLVED the following individuals be approved to attend the NYS Association
of Towns Conference:
Scott Allen, William Hammond, Judy Gravino,
Kim Leonard and Paul Kenyon
MOTION BY NAWROCKI, SECONDED BY COLLINS
ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 33 (2002) NYS ASSOCIATION OF TOWNS NEWLY ELECTED
OFFICIALS
SCHOOLING
RESOLVED that William Hammond be approved to attend the Association
of Towns New Town Officials School from January 14-16, 2002 in Rochester
at a cost of $160.
MOTION BY COLLINS, SECONDED BY NAWROCKI
ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
MOTION BY COLLINS, SECONDED BY NAWROCKI THAT THE MEETING BE ADJOURNED.
THE MEETING ADJOURNED AT 11:00 PM.
_________________________________________
Judy W. Gravino, Town Clerk