MEMBERS PRESENT: Chairman Doug Allen, members Mert Bartels, Mark McEwen, Tom Morrison and Kevin Rooney. Also present were Town Engineer Scott Allen and Town Councilman Ken Nawrocki. Absent were members Tom Ferreri and Brian Gagne.

Chairman Allen called the meeting to order at 7:30 p.m. Motion made by Kevin Rooney, seconded by Mert Bartels, to waive the reading of the Public Notice as it appeared in the Times. All in favor; motion carried.

PB-14-03 – Osmen/Dunkin Donuts – Route 31 – Subdivision & site plan – Motion made by Mert Bartels, seconded by Kevin Rooney, to open the public hearing. All in favor; motion carried. Mark Passero and Chris Passero of Passero Associates were present on behalf of the applicant. No one else was present to speak for or against this application. Motion made by Kevin Rooney, seconded by Mert Bartels, to close the public hearing. All in favor; motion carried.

PB-15-03 – Conant – 2103 Barnes Road – Riding stable – Motion made by Mert Bartels, seconded by Kevin Rooney, to open the public hearing. All in favor; motion carried. Linda and Daniel Conant were present regarding their application. No one else was present to speak for or against this application. Motion made by Kevin Rooney, seconded by Mert Bartels, to close the public hearing. All in favor; motion carried.

PB-15-03 – Osmen/Dunkin Donuts – Route 31 – Subdivision & site plan – Preliminary & final – Mark Passero, Passero Associates, presented this project on behalf of the applicant Steve Osmen. Site had preliminary approval for a bank with drive-thru. This will be a 2700 sq. ft. building also with a drive-thru; 29 parking spaces vs. 28 required; shared site access with CVS; drainage to the north into an existing detention pond; utilities & sewer have been brought to the site as part of the CVS project. Hours of operation will be 6:00 a.m. to 10:00 p.m. with peak time being 6:00 to 10:00 a.m. They expect 90 vehicles during peak time with an average drive-thru que of six vehicles. CVS will open at 9:00 a.m. with the drive-thru opening at 10:00 a.m. Board members had concerns regarding the traffic flow from the Dunkin Donuts' drive-thru back into common traffic lanes. Mr. Passero felt the difference in business hours & peak times would minimize any difficulty. Plan presented had been modified in accordance with Town Engineer's comments. Access to the car dealership has been added. A sign variance will be sought for four (4) signs – one pylon sign by the road and three signs on the building (Corporate requirement). Screening of rooftop equipment was discussed.

Increasing the parapet height does not appear to be feasible, and fencing is now proposed. Mark McEwen expressed his concern regarding this, as well as the amount of royal plum/burgundy on the building façade.

Board concerns were: (1) Screening of rooftop equipment – need to see plan for how this will be done; (2) Sample board of materials and colors to be used; (3) Reduce amount of royal plum/burgundy to be used – limit to sign backgrounds; (4) Traffic flow – return to original configuration with mountable curbing; (5) New landscaping plan.

In a related matter, Scott Allen informed Mr. Passero of a request by the owners of the Ford dealership to remove the large black walnut tree at the southeast corner of the new parcel. Their new car inventory is frequently damaged by falling nuts. Should this tree be removed, the landscaping plan needs to show a minimum of four (4) replacement ornamental trees along the property line plus a replacement tree at the site of the walnut.

Motion made by Tom Morrison, seconded by Kevin Rooney, to approve this subdivision and site plan with the following conditions: Reduced color use on facade & submission of sample charts; plan for rooftop screening; revised landscaping plan; drive-thru traffic flow to return to original configuration; and, building permit not to be issued until conditions have been satisfied with the Town Engineer. All in favor; motion carried.

Town Engineer Scott Allen also relayed the opinions of the absent Board members. Brian Gagne had no concerns with the plan as submitted. Tom Ferreri had concerns with the traffic flow/drive-thru and the amount of royal plum/burgundy color. He was not in favor of either as submitted.

PB-15-03 – Conant – 2103 Barnes Road – Riding stable – Applicants Daniel & Linda Conant were present to explain this request. They would like to expand their current private operation into a commercial stable, adding five (5) horse stalls for a total of fifteen (15). Currently they have ten (10) horses of their own, but several will be sold to make room for boarders. The Conants have signed leases from adjoining property owners Penney Goulding, 2043 Barnes Rd., 4 acres, and Robert & Donna Frost, 2123 Barnes Rd., 7 acres. Adding this acreage to their own 10.85 acres meets the 20 acres required by Code. The leased acres will be used only by the Conants and not by the lessors. Ken Nawrocki noted these are yearly leases and questioned how the Town would be notified if the leases were terminated. He also suggested they request a right of first refusal should the adjoining properties be sold. Linda Conant presented a letter of support signed by neighbors Kelly Sniders, 2033 Barnes Rd., Pat Niven, 2054 Barnes Rd., Elaine Cramer, 2120 Barnes Rd. Motion made by Kevin Rooney, seconded by Mert Bartels, to approve this commercial operation for the boarding of horses and/or riding academy as allowed by Code, subject to continuous leases being in effect for the required 20 acres of land. All in favor; motion carried.

Beckenbach/Empire Salvage – 2384 Creek Road – Expansion of Special Use – The Town Board has referred this request to the Planning Board for their input with a public hearing set for Thursday, September 11^th. Jim Beckenbach of Empire Salvage and Susan Keister of Susan J. Keister, LLC were present to explain this proposal. Expansion of this operation would allow more space to park cars. The fill pile currently in the expansion area will be moved to the south and/or off the site, and the pond has been revised in size & shape with fencing to go into the pond for added security. There are two monitoring wells on the property with no changes noted in annual testing. Cars are dismantled inside the building, completely cleaned of any and all fluids, then "carcasses" are stored outside. Currently 400-500 of these are stored on the site. Of that number 150± are ready to be crushed. Expanded storage space will double the total number of cars and allow for the 300-400 needed to make crushing feasible.

Planning Board members were satisfied with the site plan and gave a positive recommendation to the Town Board.

Motion made by Mert Bartels, seconded by Kevin Rooney, to approve the 8/25/03 minutes. All in favor; motion carried.

Motion to adjourn made by Kevin Rooney, seconded by Tom Morrison. Meeting adjourned at 9:10 p.m.

Respectfully submitted,

Susan Bush

Clerk to the Board